Executive Assistant

Executive Assistant
Dartmouth, NS
Reference # KR-LIN-9176

Lindsay Construction is a leading Atlantic Canadian builder with over six decades of experience constructing major civil, commercial, industrial, and institutional projects. Known for integrity, quality, and strong community commitment, Lindsay has grown to more than 500 employees and has delivered over 5,500 major projects across Atlantic Canada. Lindsay is deeply rooted in relationship-building and community involvement, with a widely respected leadership team committed to the region’s economic growth. Meridia Recruitment is pleased to be partnered with them in bringing a talented Executive Assistant to their team in Dartmouth, NS.

The Opportunity

We are seeking a highly proactive, relationship oriented Executive Assistant to support a high visibility CEO in a fast‑moving, community‑focused environment. This is not a traditional administrative role; it’s a strategic partnership with a leader whose schedule, priorities, and external presence evolve by the hour. If you thrive on staying two steps ahead, love building relationships, and take personal pride in enabling someone else’s success, this may be your ideal role.

The CEO is deeply engaged in the community, frequently travelling, and meeting externally with partners and clients, and internally with the Lindsay team. Your job is to operate as an extension of them, ensuring they are prepared, informed, and able to stay focused on the highest impact work. You’ll manage a high-volume inbox and a constantly shifting calendar, anticipate needs before they arise, and build strong relationships across the organization so you can act as the CEO’s trusted eyes and ears.
This is a high-trust, high‑discretion role that shapes the tone of the executive office, ensuring it is a place where team members feel welcomed, heard, and supported.

What You’ll Do

Executive support and planning:

• Anticipate needs, risks, and upcoming priorities.
• Map out daily schedule: ensuring prep, materials and logistics for meetings are considered.
• Monitor emails, calendars, and priorities.
• Take clear and accurate notes in meetings, providing follow-up summaries and action items.

Relationship management and internal presence:

• Build strong relationships with employees across the organization.
• Act as a personable and confident presence when stakeholders arrive, especially when the executive is traveling or unavailable.
• Understand and handle sensitive information with absolute confidentiality and discretion.

Operational and personal support:

• Full ownership of the CEO’s high-volume inbox: triaging, drafting responses, flagging priorities, and maintaining filing systems.
• Assist with travel, logistics, event coordination, and community involvement activities.
• Adapt your schedule when necessary. Ability to be flexible with your schedule on occasion is important.
• Use the Microsoft Office Suite to prepare documents, schedules, presentations, and reports.
• Become a trusted partner who understands the CEO’s leadership style and organizational dynamics.
• Develop a deep understanding of the construction industry and Lindsay’s culture.

Ideal Candidate Profile

You will thrive in this role if you are:

• A highly proactive, self‑directed and curious professional who anticipates needs without waiting for instruction and always asks the right questions at the right time.
• Personable, approachable, and relationship driven, you naturally create a welcoming environment.
• Adaptable, able to pivot quickly and handle unexpected changes smoothly.
• Detail oriented, with strong organizational and notetaking skills.
• Discreet and trustworthy, able to handle sensitive information with care.
• Comfortable in a fast-paced, fluid environment.
• Not anchored to your desk, you’re present, visible, and engaged across the office.
• Motivated to learn about the construction industry and the executive’s working style.
• Open to flexible work hours, when needed.
• A strong communicator across mediums.

Joining Lindsay Construction means becoming part of a respected Atlantic Canadian company with deep roots and a strong community presence, working alongside a dynamic, people‑first team. You’ll have a direct impact on the CEO’s effectiveness and the organization’s internal culture and its external relationships. In this role, you’ll play a key part in contributing to a company that truly values relationships, integrity, and going above and beyond. Reach out to us for more details!