Sourcer/ Recruitment Coordinator

Job Description

Job Description

Description

Photonic is shaping the future of quantum technology, powered by a diverse team of world-class scientists, engineers, and professionals committed to breakthrough innovation. As we continue to scale, our recruitment team is at the forefront of that growth. We are seeking a highly skilled Sourcer/ Recruitment Coordinator who loves the hunt. In this role, you’ll be responsible for building high-quality candidate pipelines through targeted research and proactive outreach as well as supporting across the recruitment team to keep things running smoothly. You’ll partner closely with recruiters to translate role requirements into sourcing strategies, generate strong shortlists, and keep the pipeline moving. You’ll also support job posting administration to ensure roles are published quickly and accurately.

Please include a cover letter with your resume (in one file) describing how you would be a great fit at Photonic and what attributes you could bring to our growing team.

WHAT WE NEED YOU TO DO

Proactive Candidate Sourcing & Research

• Source candidates using LinkedIn Recruiter and other tools based on recruiters’ role briefs and target profiles.
• Build and refine Boolean search strings (AND/OR/NOT, parentheses, quotations, proximity logic where applicable) to identify relevant talent across platforms.
• Conduct deep research to identify prospects beyond inbound applicants (e.g., adjacent titles, transferable domains, competitor mapping, labs/research groups, niche communities).
• Generate well-calibrated shortlists with clear notes on fit, motivation signals, and any gaps/risks for recruiter review.
• Keep pipelines warm: refresh searches regularly, re-run strings, and iterate based on recruiter feedback and funnel conversion.
• Research and identify new sourcing channels, including job boards, professional networks, and conferences, to attract high-quality candidates.

Outreach & Pipeline Building

• Draft and send sourcing outreach (templates or tailored messages) as directed by recruiters; track response rates and follow-ups.
• Maintain organized talent pools / prospect lists so recruiters can quickly activate pipelines for new or urgent roles.
• Support talent mapping for hard-to-fill roles by identifying target companies, key programs, and relevant specialty keywords.
• Develop and maintain relationships with universities, research labs, and academic professionals to support talent sourcing efforts.

Recruiting Operations Support

• Prepare and post job descriptions on the ATS and job boards; ensure formatting and posting settings are accurate and consistent.
• Assist with offer document preparation and job administration tasks (as directed by recruiters).
• Maintain clean, accurate candidate records and activity notes in the ATS to ensure reporting, compliance and process consistency.
• Conduct reference checks with professionalism and discretion

WHAT YOU BRING TO OUR TEAM

• Demonstrated experience as a Talent Sourcer, Sourcing Specialist, Recruiting Coordinator (with sourcing experience), or similar role.
• Strong Boolean search capability: proven ability to build, test, and iterate strings to produce relevant candidate pools efficiently.
• Hands-on experience sourcing through LinkedIn Recruiter (or comparable sourcing platforms).
• Strong written communication and attention to detail (candidate notes, shortlists, messaging, clean ATS data).
• Highly organized and able to manage multiple sourcing requests and shifting priorities.
• Keen to learn and excited about a career in the People and Culture space

An Exceptional Candidate Will Bring

• Experience sourcing for technical or niche roles (engineering, hardware, research-heavy roles, deep tech).
• Familiarity with building/maintaining talent pools in an ATS and keeping pipelines warm over time.
• Comfort working from intake notes and translating them into a sourcing strategy (titles, target companies, must-have skills).

WHY YOU SHOULD WORK WITH US

• Work closely with some of the brightest innovators in quantum technologies to drive breakthroughs that redefine computing
• Enjoy a fast-paced and fun environment where you can try new things while solving innovative challenges every day
• Inclusive company culture that values collaboration
• Regular social events and fun activities keep our global team connected
• Competitive compensation package including base salary, stock options, and relocation assistance for global talent
• Comprehensive benefits including extended health, dental, life, long term disability, an employee assistance program, parental leave top-ups, and a flexible spending account

The description above is what we think an ideal candidate would look like for this role. At Photonic, we understand that everyone has a different work and life journey. If you feel your experience is close to what we've described, but you might not meet all the requirements, please still apply! All roles listed are for current vacancies. While artificial intelligence (AI) tools may be used to assist in reviewing applicant profiles, they do not determine candidate outcomes. Our hiring decisions are made by people, not algorithms. We are committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion. We embrace and encourage our employees’ differences, knowing that these very differences inspire innovation and build better teams. If there are any accommodations our team can make throughout our hiring process, please let us know.