Document Control Assistant

The Cahill Group is recruiting for a motivated and collaborative Document Control Assistant to join our team in St. John’s, NL. As a Document Control Assistant, you will report to the Document Control Manager and work closely with the document control team to control documentation throughout the organization. This includes ensuring documents are accurate, consistent, well organized, properly tracked, and distributed in accordance to company policies and procedures. Strong attention to detail and collaboration are key to success in this position.

What will you do?

• Review, process, and control all pertinent project documentation in accordance with company policies and procedures.
• Maintain Electronic Document Management System (EDMS) to ensure the latest documentation is available.
• Receive and issue documentation via transmittal or submittal workflow, as required.
• Communicate effectively with project team members, suppliers/sub-contractors, and clients to ensure successful project execution.
• Review and understand project-specific and client-specified document control guidelines and implement as required.
• Understand and implement company document control policies and procedures.
• Support the project team with preparation of project documentation and turnover dossiers, when required.
• Maintain company and project archives, both electronic and physical. (Requires lifting up to 40 pounds.)
  

What will you bring?

• Two to five years of experience in the Document Control field, working for a project or construction-based company.
• Strong attention to detail.
• Records and Information Management Certificate is considered an asset.
• Ability to meet strict timelines/deadlines when required.
• Experience in compiling final project turnover documentation.
• Must have experience in the following software – Microsoft Office Suite, Acrobat/Bluebeam.
• Experience with Electronic Document Management Software is considered an asset.
• Good written and verbal communication skills.
• Excellent team collaboration skills, as well as the ability to work independently.

Note: Candidates must be eligible to obtain Reliability and Controlled Goods clearance. Canadian citizenship is required.

The Cahill Group is one of the largest multi-disciplinary construction companies in Canada. Cahill is building the future of oil and gas, mining, hydro, and social infrastructure on some of the largest construction and fabrication project sites in the country. People really are at the heart of everything we do. So, we will always put the health, well-being, and safety of our people above all. We take care of our people through investment, training, flexible working arrangements, competitive compensation, health plan benefits, and unique programs to support the health and well-being of you and your family.

Why should you join The Cahill Group?

As one of Canada’s Best Managed Companies, we value the contributions of our employees’ and offer unique programs to put our people first. By working with The Cahill Group, you’ll be eligible to receive the following:

• Competitive Compensation: we pay competitive salaries to ensure our employees are compensated fairly.
• Health and Dental Benefits: we offer a comprehensive co-pay benefits plan to ensure you have the support you need.
• Pension Plans: our employer-matched plan allows employees to secure their future.
• Holistic Wellness Programs: our three-tier wellness program focuses on key pillars: eat, move, feel.
• Professional Development: we take pride in offering our employees training and development programs that spark their interest and can advance their careers.
• Employee and Family Assistance Programs: we offer 24/7 counselling for you and your family whenever you need it.

We believe that a diverse and inclusive culture creates a work environment that is supportive, engaging and rewarding. We welcome, recognize, and celebrate diverse backgrounds, cultures, demographics, perspectives, and experiences within our team. Being you at The Cahill Group is what makes us stronger and enables innovation and creativity in meeting tomorrow’s challenges. We are proud to be an equal opportunity employer actively seeking to recruit a diverse and talented workforce.

If you require any accommodation in the recruitment process, please let us know. While we thank all applicants for their interest, only those under consideration will be contacted.