EA/Legal Assistant – Downtown Law Firm

EA/Legal Assistant – Job #5115

Our client, one of downtown’s most respected law firms, is looking for an EA/LAA to support senior level management as well as a corporate/real estate team.

KEY RESPONSIBILITIES

• Provide comprehensive support to the firm’s senior level management team as well as the real estate practice group
• Manage confidential information with the highest level of discretion
• Function as a liaison person for internal teams and clients, prioritizing urgent matters
• Manage multiple Outlook calendars, key dates, bring forward systems, internal and external meetings, and anticipate future events
• Assist with meeting preparation, presentations, and special projects as needed
• Coordinate travel arrangements, prepare itineraries and submit expense reports
• Follow instructions to prepare, format, edit, and proofread legal documents and correspondence
• Maintain and organize complex legal files, and manage filing systems
• Support monthly billing processes from beginning to end

PREFERRED QUALIFICATIONS AND SKILLS

• Completion of an accredited Legal Administrative Assistant or Executive Assistant program
• 3-5 years of experience as an Executive Assistant supporting senior leadership teams
• Knowledge of real estate practices preferred
• Strong attention to detail and accuracy
• Proficient in Microsoft Office, Adobe PDF, FileSite/iManage DMS, and Elite 3E accounting software (preferred)
• Excellent written and verbal communication skills
• Proven ability to multitask, prioritize work, and perform well in a fast-paced environment
• High level of professionalism and discretion