Job Description
What is the opportunity? The Executive Assistant will provide organizational and administrative support to senior executives in Global Investment Banking and team members. Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers, and an ability to juggle multiple demands in a very fast paced and dynamic environment. *The successful candidate must have experience working in professional services environment, and ideally in a Capital Markets business. What will you do?Maintain schedule/calendar of key activities for senior executives and ensure key business critical dates are met. Prioritize and triage as needed
Exhibit initiative and “follow-through” to help leadership team as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so
Communicate on a timely basis the status of key deliverables as appropriate
Continuous and consistent performance of administrative tasks, including but not limited to, coordinate meeting arrangements, setting up conference calls, arranging restaurant reservations, catering, ordering stationary supplies, making photocopies, scanning of documents, organizing transportation, organizing and maintaining client lists and data base, etc.
Assist staff in proofreading legal documents and perform mark-ups changes
Prepare, track and manage expense reports via expense reporting system
Prepare and/or review, email requests for approval (e.g. meeting materials, reports, etc.) on a daily basis
Print and bind presentation materials, help in formatting if required
Make domestic and international travel arrangements and handle changes as needed
Assist staff in complying with regulatory requirements with OACIQ, AMP and AMF including maintaining an organized filing system, both digitally and with paper documents
Act as backup to other department staff members as needed
Participate in performing tasks on “special projects” as requested
Provide access to Sharefile and update as requested
Minimum 5+ years’ experience in an executive assistant capacity supporting senior executives
Secondary/College education required
Strong verbal and written communication skills in French and English both internally/externally
Proactive, solutions-oriented mindset and anticipate needs without being asked
Ability to partner effectively with key stakeholders, build strong collaborative relationships
Demonstrate ownership and execution of primary responsibilities
Outstanding time management skills, diplomacy, tact, and positive can-do attitude
Ability to maintain consistent and high levels of performance and attention to details
Enjoys working in a time-sensitive, fast-paced environment
Capable of multi-tasking across projects when needed
Experience working on highly confidential projects with appropriate discretion and sensitivity
Strong working knowledge of Word, Excel, PowerPoint and Outlook
A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation
Leaders who support your development through coaching and managing opportunities
Work in a dynamic, collaborative, progressive, and high-performing team
Opportunities to do challenging work
Flexible work/life balance options
Address:
1 PLACE VILLE MARIE:MONTRÉALCity:
MontréalCountry:
CanadaWork hours/week:
37.5Employment Type:
Full timePlatform:
CAPITAL MARKETSJob Type:
RegularPay Type:
SalariedPosted Date:
2026-02-27Application Deadline:
Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date aboveOur Employment OpportunitiesAt RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.Join our Talent Community
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Executive Assistant • MONTRÉAL, Quebec, Canada
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