Specialist, Student Events

JOB SUMMARY

The Specialist, Student Events is responsible for assisting in the coordination and operational delivery of a variety of programming and events on campus. This role will report to the Manager, Orientation & Events.

ROLES AND RESPONSIBILITIES

• Coordinate select organization-wide internal events within the Horowitz Events Centre, as assigned by the Manager, Orientation & Events. This includes assisting in the management of the booking calendars for the venues, creating client orders for catering and hospitality services, producing accurate quotes and event orders, encompassing facility fees, equipment fees, staffing costs and food costs, etc.
• Assist in the planning, execution, and assessment of Students’ Union programming and special events including, but not limited to : Week of Welcome, New Student Orientation, Campus Cup, AntiFreeze, Movie Nights, SUBstage Sessions, and other events hosted by UASUevents.
• Be responsible for the creation, maintenance, and reconciliation of event ticketing for internal events.
• Be responsible for aspects of event management of various internal events, including : logistics, promotions, same-day coordination, and assessment.
• Support partnerships with student groups and campus partners, focusing on event coordination and logistics.
• Support other events staff members in their responsibilities, as needed to ensure the success of the entire UASUevents portfolio.
• Submit regular reports including monthly reports and project reports, and regularly participate in UASU and inter-organizational meetings.
• Create and update a transition manual for the position.
• Train within the Horowitz Events Centre in a variety of event roles.
• Perform other job-related duties as required by the Manager, Orientation & Events and the Manager, Programming.

QUALIFICATIONS AND EDUCATIONAL REQUIREMENTS

PREFERRED SKILLS

Project Management

WORKING CONDITIONS

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