Payroll Specialist

Job Description

Reporting to the Senior Payroll Manager, Payroll Operations, the Payroll Specialist will be responsible to process biweekly payroll for 7,000+ US employees. This role is responsible for the accurate and timely processing of payroll, tax and benefit processing while adhering to the local policies, regulations, and compliance requirements within their mandate. The Payroll Specialist will actively participate in the process improvement, month end and year end processes. This position will also be accountable for assisting in all payroll-related audits, and payroll related inquiries.

What will you do?

Process end-to-end bi-weekly payroll processing for 7,000+ US employees ensuring that salaries, bonuses, overtime, deductions, and other adjustments are accurately calculated and paid on time

Reconcile payroll data against company records to ensure accuracy and completeness

Ensure payroll processing adheres to relevant federal, state, and local tax regulations, including tax calculations, benefit deductions, and statutory filings

Maintain database of personnel information and accurate payroll records

Prepare US year end employee tax slips or forms and submission of government filings within established deadlines

Support all internal and external payroll related reporting requests

Participate in all internal and external audits

Handle payroll inquiries

Perform other duties as required in support of Company objectives

What do you need to succeed?

Effective organizational, interpersonal, and communication skills

Excellent knowledge of US Payroll processes, taxations, experience with Workday, ADP systems

Experience in payroll accounting (general ledger entries, reconciliations, etc.)

Able to work in a fast-paced, high volume setting in our growing company

Qualifications

Bachelor's degree in business, Human Resources or related field

Payroll designation or another formal payroll training would be an asset

Minimum of 2+ years HR, Payroll or Accounting experience

What's in it for you?

The opportunity to move along a variety of career paths with amazing networking potential

Flexible Benefits from the day you join to meet the needs of you and your family

We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential

We’re honoured to be recognized as a 2025 Best Workplaces in Ontario by Great Place to Work® Canada

We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®, for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

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