Proposals Specialist

Responsibilities

• Ensures proposals for clients identify differentiators while engaging the three levels of readership. Graphics are used for content improvement and enhancement which emphasizes the key messages.
• Evaluates the narrative for relevance comprehension and applicability. Identifies any new narrative requirements with the appropriate partners to create them. New proposal narratives are created as the need arises.
• Accurately proofs edits and rewords context to deliver a high-quality compliant error-free to meet the established timeline. Ensuring the content is written in a singular voice with messaging continuity throughout the document.
• Owns the proposal planning process including review of client requirements development of proposal outline and creation of timeline/assignments.
• Conducts client background research to identify questions concerns and potential risks and advises strategic visioning and proposal planning stage.
• Collaborates with internal client/partners to develop overall proposal strategy and applies it to the proposal in a manner that is compliant with the client requirements and consistent with district win strategy and/or corporate objectives/policies/goals.
• Coordinates and leads the proposal strategy and planning sessions in collaboration with internal partners. Schedules and chairs the proposal kick-off meeting at the beginning of the pursuit phase.
• Proactively tracks and maintains the communication including assignments for local & remote partners and the to ensure timelines are met.
• Collaborating with the proposal team in preparation of presentation and interviews with prospective clients.
• Participates and seeks involvement in outside professional organizations that support the proposal coordinator position.
• Other duties as required.

Qualifications

• Bachelors degree in marketing communications journalism or equivalent preferred.
• Association of Proposal Management Professionals (APMP) practitioner certification Certified Professional Services Marketer (CPSM) certification or equivalent is preferred.
• 4 years experience as a proposal coordinator or in a related role (communications marketing visual communications).
• Excellent project management organizational and time management skills to effectively establishing the priorities and scheduling of work tasks
• Outstanding attention to detail good judgement and able to problem-solve.
• Outstanding verbal written and visual communication skills. Ability to develop grammatically sound customized technical and written content.
• In-depth knowledge of proposal fundamentals and standard methodologies.
• Highly developed interpersonal skills with an ability to lead and collaborate with a diverse group sensitively thoughtfully and respectfully.
• Ability to establish influence and maintain relationships with decision makers and key partners.
• Strong intuition for business understanding industry practices and new developments in construction process delivery models contract types).