Project Coordinator

Our client in the GTA is seeking an experienced Project Coordinator to manage electrical contracting projects through the full end-to-end project lifecycle. This role requires strong knowledge of the electrical and lighting industries, the ability to read and interpret submittal drawings, and confidence working in a fast-paced, high-volume environment. This role will serve as a key source of communication between customers, vendors, sales, and internal teams, ensuring projects move forward efficiently and accurately. Responsibilities: * Own and drive projects through the full end-to-end project lifecycle, proactively resolving issues and removing roadblocks * Review, interpret, and coordinate submittal, approval, and returned drawings * Act as the primary point of contact between customers, vendors, distributors, sales, and internal teams * Responsible for project accounting functions with strong financial oversight and margin protection, including reconciling invoices, tracking budgets and cost impacts, processing and accounting for change orders, and maintaining up-to-date product pricing and revision records. * Support invoicing and billing inquiries in collaboration with the Finance Department * Ensure customer requirements are met accurately, professionally, and on time * Adherence to document control procedures including in the preparation and processing of quotes, releases, revisions, and change notices, and all post sale activity * Coordinate releases to vendors, ensuring accuracy of all documentation (ship-to, contacts, quantities, pricing) * Follow up with vendors and portals for ship dates, tracking, and expediting * Track deliveries, including cross-border shipments * Maintain organized and accurate project documentation throughout the lifecycle * Support internal teams and take on additional responsibilities as required Qualifications: * Post secondary degree/diploma in a related field * 3–6 years of experience in project coordination, project accounting, or a related field * Electrical or mechanical contracting and lighting industry experience an asset * Proven ability to read and understand submittal, approval, and shop drawings * Strong problem-solving skills with the ability to work independently * Comfortable working in a fast-paced, deadline-driven environment * Excellent organizational and time-management skills * High attention to detail and accuracy * Strong written and verbal communication skills * Proficient in Microsoft Word, Excel, Outlook; ERP experience (Oasis an asset) * Team-oriented, adaptable, and proactive Why Join? * Competitive compensation with a generous bonus plan * RRSP matching program * Comprehensive health benefits * Opportunities for career growth * Supportive, collaborative team environment Ready to Apply? If you’re excited about the opportunity to be part of a great company with competitive salaries, amazing benefits, and an inspiring culture, we’d love to hear from you! Apply today and let’s build the future together. We are committed to fair and equitable recruiting practices in accordance with the Accessibility for Ontarians with Disability Act (AODA). Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations, if needed. We are an equal opportunity employer. We value diversity and are committed to building a team that reflects a wide range of backgrounds, perspectives, and skills. This role uses AI‑assisted tools to support initial screening.