Purchasing Coordinator

Job Description:

Our TorontoJobs.ca client, a food manufacturing company located in North York, is currently seeking a Purchasing Coordinator to join their team. This position reports directly to the General Manager.

Position Overview:

The Purchasing Coordinator will be responsible for maintaining accurate and timely purchase order processing, monitoring stock levels, and reordering merchandise to ensure adequate inventory. The role also includes supporting the sales team with special orders, product research, and serving as the primary contact for associates with product and order status inquiries.

Key Responsibilities:

• Manage procurement, sourcing, and contracting for materials, supplies, equipment, and services.

• Monitor and evaluate supply market conditions and prepare related forecasts, reports, and risk assessments.

• Support contract development and tendering processes; evaluate bids and supplier performance.

• Identify opportunities to reduce costs, optimize lead times, and ensure supply continuity.

• Maintain strong relationships with existing and potential suppliers and buyers.

• Respond to QA/QC service inquiries and provide timely updates as needed.

• Coordinate raw material inventory between third-party warehouses and production facilities.

• Manage supplier deliveries, logistics, and resolve any delivery-related issues.

• Oversee purchasing department operations and implement department procedures.

• Ensure all purchasing records, inventory reports, and pricing data are accurately maintained in the company’s systems.

• Schedule supplier visits and conduct competitive market analysis.

• Prepare and process purchase orders and related documents in line with company policies.

• Perform contract management and lifecycle evaluation in procurement portals.

• Support internal departments (QA, Finance, Production, IT, Sales, and Supply Chain) with procurement-related needs.

• Coordinate transportation, logistics, and negotiate cost-effective shipping arrangements.

• Handle inventory management tasks, including adjustments, ledger postings, and reconciliations.

• Process payments, issue cheques, and prioritize urgent financial matters.

• Maintain PO documentation, COAs, receiving logs, and track VMI inventory programs.

• Handle credit processing and invoice matching with PO adjustments as required.

• Approve invoices related to warehouse and shipping activities.

• Maintain accurate purchase requisition records.

Requirements:

• Proficient in Microsoft Excel and Word

• Strong attention to detail and organizational skills

• Ability to make timely decisions and work independently

• Excellent verbal and written communication skills

• Strong customer service and negotiation skills

• Conflict resolution abilities