Supervisor, Logistics Activities

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Title: Supervisor, Logistics Activities

Employee Working Location: In-person (Montreal, QC)

Employment Status: Permanent Full Time

The Canadian Red Cross (CRC) – an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them in strengthening their resilience. As a Canada’s Best Employers 2024, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment.

As the incumbent, you will be responsible for planning and overseeing the logistics activities supporting the implementation of the CRC’s recovery program (purchasing, stock and inventory management, telecommunications, transportation of equipment and people, fleet management, operations’ support, etc.) at one or more sites, as required.

Responsibilities

Logistics

• Supervise service implementation, under the direction of the Logistics Coordinator and in collaboration with Operations.
• Analyze the equipment, material and storage, space and telecommunications needs of their assigned sites and communicate them to the Site Manager and/or the Operations Support Coordinator.
• Process requests for material and liaise with the CRC Procurement agent and/or vendors.
• Track requests in accordance with CRC processes.
• Identify the logistics volunteer resources required for the operations.
• Help recruit, orient and train their department’s volunteers, as required.
• Supervise and coordinate logistics activities in the field in accordance with Red Cross Logistics Operating Procedures Guide.
• Fill out the documents required to ensure the business continuity of their department.
• Ensure proper management of program vehicles, equipment and inventory.
• Make sure that all logistics needs are met.
• Return leased or loaned equipment and facilities when required.
• Keep an operations log.
• Report on logistics activities to the Site Manager.
• Help maintain and manage the warehouse.
• May be required to be on call.
• Perform other duties, as required.

Supervision

• Supervise, mentor and coach staff under their supervision.
• Continually assess the human and material resources required for the department’s activities.
• Help staff under their responsibility manage complex cases.
• Ensure compliance with standards and procedures established by the CRC in Quebec.
• Contribute toward safe and secure working environment and spaces supporting occupational health and safety requirements, employment standards, respectful workplace standards, wellness initiatives and a workplace that is free of harassment and violence.
• Complete and maintain reports as per CRC standards using applicable systems and tools.
• Provide program/service delivery evaluation, recommendations and change implementation and prepares reports as required.
• Organize and facilitate briefing and debriefing sessions and internal meetings, as required.
• Provide ongoing performance feedback of staff under their responsibility.

Qualifications

• A vocational diploma or college diploma in a related discipline.
• At least one year of relevant work experience such as in logistics and procurement; any relevant combination of training and experience may be considered.
• Experience as a Red Cross emergency management volunteer is an asset, especially as a manager/supervisor.
• An understanding of the role of the CRC during emergency, relief and recovery operations is an asset.
• Knowledge of procurement, storage, transportation and/or distribution processes is an asset.
• Computer literacy is required.
• Ability to remain calm during a crisis: avoid letting their emotions take over, remain professional and positive and act confidently.
• Ability to lift and carry goods weighing up to 23 kg (50 lbs) or help carry goods weighing up to 36 kg (80 lbs).
• Have a valid driver’s license and a good driving record.
• Ability to climb stairs, as well as transition frequently in and out of a vehicle.
• Current emergency or standard first aid certification.

Working Conditions

• The incumbent may be required to respond in disaster areas and in difficult, unstable (environmental, physical, social, etc.) and uncomfortable conditions (noise, odours, smoke, humidity, vulnerable clients), which may affect the overall physical and psychological well-being of personnel on site.
• They may be required to respond during non-traditional hours (i.e. late night or weekends) and work long hours in a demanding context.
• They could be on call according to established scheduled, if so agreed.
• They may be required to deploy anywhere within their assigned territory, as required.
• As we work with and support people (managers, colleagues, beneficiaries/customers, volunteers, donors and external partners) and communities in Canada and around the world, applicants whose first language is not English may be required to perform the responsibilities of the role in English.
• Eligibility to work in Canada: At this time, we welcome applications from candidates eligible to work in Canada. If you are not a citizen or permanent resident of Canada, we encourage you to carefully review your visa to find out whether you are eligible to work in the job you are considering applying for. Refer to our FAQ for more information.
• If you are selected for this role, you will be required to complete a successful pre-employment screening process which includes a satisfactory Enhanced Police Information Check (E-PIC).