Accommodated Exams Assistant

About this

Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

Work hours for this position may, at times, include evenings and weekends due to exam timetables.

Job Summary

The Faculty of Science comprises the Departments of Biochemistry & Microbiology, Biology, Chemistry, Mathematics & Statistics, and Physics & Astronomy, as well as the School of Earth & Ocean Sciences. These departments are coordinated by the Dean of Science, who is responsible for administration, academic standards, and faculty, staff and student welfare.

As part of the University’s Accessibility Plan, the Faculty of Science is committed to creating inclusive and equitable learning environments that support the achievement and well-being of all students. Within the Faculty of Science, timed assessments/exams are a common means of assessing students’ mastery of course content. However, timed assessments of this type can create barriers to students’ ability to fully demonstrate their understanding for students with disabilities, necessitating the provision of accommodated conditions to ensure that all students are able to equitably participate in the assessment.

Working closely with instructors, departmental staff and the Faculty office, and reporting to the Associate Dean Academic of the Faculty of Science, the Accommodated Exams Assistant will support the scheduling, coordination and invigilation of timed assessments/exams for Science students in large enrolment classes.

This role ensures that the exams are conducted fairly, confidentially, and in accordance with university policies and accessibility standards.

Job Requirements

Experience:

This position requires 3 years of experience in a post-secondary administrative environment, or an equivalent combination of education, training and experience. For example, experience in a disability, counselling, mental health, or human service office working with a young adult population.

Knowledge/Skills/Abilities:

• Demonstrated ability to organize large volumes of work under deadlines and constant interruption
• Attention to detail and accuracy.
• Ability to maintain confidentiality.
• Ability to work independently and collaboratively with a diverse group of students, faculty and staff, including in the context of emotional distress and/or crisis.
• Strong problem-solving skills.
• Ability to communicate professionally and effectively (written, oral, electronic, phone), demonstrate active listening skills, patience, judgement, and discretion when dealing with students, faculty, staff, parents, team members and the general public.
• Demonstrated service excellence, including a warm, compassionate, and calm reception to students and others, despite high volume and multi-tasking work under pressure.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint).

Specialized Knowledge/Education:

• Knowledge of campus information systems preferred: FAST, and Banner.
• Familiarity with UVic services and programs preferred.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here