Administrative Assistant

We’ve opened a role in our Ottawa office for a talented, entrepreneurial Administrative Assistant to work alongside exceptional people in JLR’s Corporate Affairs group.

Pop Quiz:

• Are you friendly and confident when communicating with others, whether you’re welcoming visitors at the front desk, connecting with clients, or supporting leaders across the organization, while keeping written communication clear and professional?
• Do you enjoy staying organized and keeping things running smoothly, even when you’re balancing multiple tasks and deadlines at the same time?
• Do you have at least three years of experience in an administrative role, where you’ve used good judgment, problem-solving skills, and critical thinking to support everyday business activities?
• Are you comfortable wearing a few different hats, from reception and office support to handling administrative and technical tasks like managing databases, processing e-signatures, reconciling expenses, and supporting daily operations?

If you scored four for four, JLR has a home for you! You’ll be supported by a Platinum Club member of Canada’s Best Managed Companies program, firm that has a long-established reputation for quality services in multiple sectors, while you take on existing clients, develop new relationships, and deliver world-class, innovative solutions that support community building and growth in our cities.

JLR is a creative, tight-knit, and mentorship-focused community with unique opportunities for driven people with tenacity and spirit. Our organization is made up of diverse employee owners with specialized expertise in a wide range of disciplines. Joining the JLR team means joining a dynamic group of innovative architecture, engineering, and planning professionals and support staff.

If you’re innovative and collaborative, thrive when presented with new challenges, and are eager to take your career in new directions, then JLR is the right environment for you.

Your Role as Administrative Assistant:

Choose your own adventure! Let’s talk about how your skills, experience, goals, and passions can find a home at JLR. As the Administrative Assistant, your role will include:

Administration Assistant duties:

• Supporting daily operations of the Corporate Affairs team by coordinating workflows and internal communications.
• Organizing meetings, managing schedules, tracking action items and assisting with travel and event coordination.
• Handling electronic signature coordination.
• Reconciling monthly credit card statements and collaborating with JLR staff and Finance for accuracy.
• Proofreading documents for grammar, tone and consistency, and helping to streamline SOP’s and governance processes.

Reception duties:

• Greeting visitors, managing front desk inquiries and directing guests appropriately.
• Distributing mail and courier packages and monitoring shared inboxes and voicemails.
• Maintaining common areas like boardrooms and lunchrooms.
• Assisting with internal events, updating staff email signatures and supporting general office coordination.
• Support for scheduling, scanning, filing and other administrative tasks as needed.

Why Join Us?

We live, work, breathe, sleep, and thrive in the communities we build. We love northern Ontario and the glorious bounty of the natural world and we’re proud of our reputation and longevity in the National Capital and Kingston regions. Furthermore, we’re growing our presence in southwestern Ontario and all along the Great Lakes of Ontario.

We foster a friendly, welcoming, and team-oriented atmosphere that encourages innovation and collaboration. We have an established depth of technical and support resources that can efficiently and effectively deliver small and large multidisciplinary projects. We provide flexible career direction with opportunities to choose your own path and interesting and exciting assignments ranging in size and type.

Employee Ownership and Career Growth

• Salary Range- $45,000- $60,000
• Share ownership opportunities at all levels
• Merit and profit bonus program
• Competitive salaries reviewed annually
• Career Mentorship Program

Work-life Balance and Employee Wellness

• Immediate health and dental benefits
• RRSP/DPSP matching program
• Flexible working hours
• Hybrid working
• Parental leave top-up program
• Fun Funds to plan extracurricular social events

Community Engagement and Social Responsibility