Graduate Program Administrator – Sobey School of Business

Date Posted: November 4, 2025Posting Deadline: November 18, 2025Department: Sobey School of BusinessType of Employment: Permanent, Full TimeGroup Affiliation: APC Group, Group 4 ($54,107 - $69,727 annually)At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of Graduate Program Administrator to join our Sobey School of Business team.What we offerAs a team member at Saint Mary's, we are proud to offer many benefits. Some of these include:Competitive compensationComprehensive benefits packageDefined Contribution Pension planVacationPersonal daysHoliday closureSummer hour scheduleEmployee Transit EPass through Halifax TransitJob Information and ResponsibilitiesUnder the direct supervision of the Dean or their designate the Graduate Program Administrator will:Process necessary documents and reports as required by academic regulations and as required by the Dean's Office, Enrolment Service, FGSR and the Graduate Program CoordinatorsIdentify, acquire and develop information resources useful to applicants, students and program coordinatorsProvide graduate program enrolment support to the Program Coordinators, the Faculty of Graduate Studies & Research and Enrolment ServicesProvide other operational support to the Graduate Program Coordinators at their request or at the request of the Dean or designate.Oversee day-to-day operations of the graduate programs ensuring effective use of resources, facilities, and systems.Update the relevant information of the Graduate Programs on the SSB website and e-brochures.Represent occasionally Sobey School of Business at fairs and during visits to and of other Universities.Provide updated relevant information on the Graduate Programs to the Graduate Recruitment personnel in the Sobey School of Business.Guide students on matters related to university policy, academic regulations, processes and procedures, student services, by providing advice and referralsManage the scholarships, bursaries and awards process for graduate students as required by the terms of the scholarship and bursaries.Ensure communication of and compliance with the academic policies of the graduate programs including student advising and liaison with faculty, Graduate Program Coordinators and other units on campusMonitor and analyse student and program data to inform enrolment management processes, guide academic planning and support student successProvide relevant information to Communications and Marketing to be used to promote Graduate Programs.Help coordinate events such as the Bob Shaw Case Competition, MTEI Durland Competition, the (E)MBA International experience, etc.Help coordinate student events including orientation, Speaker Series, Conferences, Open Houses, visits of organizations, etc.Experience and Education RequirementsTo be the successful Graduate Program Administrator you will haveA Bachelor of Commerce Degree in a business-related field (e.g. Accounting, Marketing, Finance, Economics, Management); preference will be given to candidates that have completed a Master's Degree in Business Administration (MBA), Adult Education (MEd) or Student Services (MEd SS).Minimum 3 years' related experience.Professional judgement and discretionExcellent oral written communication skills.Strong analytical and problem-solving skills.Application DetailsApply for this opportunity online using our online application system through Career Beacon. Click on "Apply Now" and complete all required information fields. Qualified candidates should submit the following with their application:ResumeCover LetterThree Professional ReferencesLate applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.At Saint Mary's University, equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we encourage all qualified candidates to apply; however, preference will be given to applicants who self-identify as Black/African Nova Scotians, Indigenous peoples, racialized persons/visible minorities, persons with disabilities and women. If you require accommodations during the recruitment process, please contact Talent Acquisition at hr@smu.ca. About Saint Mary’s University Saint Mary's University is one of Canada's top primarily undergraduate universities known for its international collaborations, leadership in entrepreneurship, and research that benefits local and global communities. Our programs in Arts, Science, Graduate Studies and the Sobey School of Business are among Canada's best and feature professors who are committed to the success of their students. Saint Mary's provides our more than 6,400 students with a place that fosters possibility, excellent research opportunities, and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax, Nova Scotia, on Canada's east coast, Saint Mary's University is marked by iconic buildings, green spaces and fresh ocean air. The Saint Mary's University community is committed to a prosperous future for the world-a World without limits. 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