Talent.com
Trellis
Finance and Office CoordinatorTrellis • Ottawa, ON, CA
Finance and Office Coordinator

Finance and Office Coordinator

Trellis • Ottawa, ON, CA
Il y a plus de 30 jours
Type de contrat
  • Temps plein
  • Permanent
Description de poste

Join to apply for the Finance and Office Coordinator role at Trellis

Trellis is a fast-paced, growth-driven company transforming how brands succeed in e-commerce through innovative technology and a commitment to excellence. We believe that operational efficiency and a supportive workplace are key to driving sustainable growth and empowering our teams. Trellis has been listed as one of the top 10 fastest-growing companies in Ottawa by the Ottawa Business Journal in the last two years.

About the Role

Trellis is seeking an organized, proactive, and detail-oriented Finance & Office Administrator for a permanent, full-time position starting August 2025. This role is the heartbeat of our day-to-day operations, supporting everything from invoicing, collections, HR onboarding to office upkeep, and travel logistics. You will work closely with multiple team leads across Finance, HR, Marketing and Revenue Operations to keep everything running smoothly behind the scenes and ensure a seamless experience for our employees.

Key Responsibilities

  • Finance & RevOps Support
  • Manage all aspects of accounts receivable, from issuing invoices to following up on outstanding payments, using Stripe and Quickbooks
  • Support expense reporting through Float (monitor funds, receipts collection)
  • Collect contractor invoices monthly and ensure payment
  • Approve and reconcile Hubspot deals, Stripe charges, and cancellations
  • Liase with our external bookkeeper to support month-end close procedures
  • Grow into managing full-cycle AP, AR, and payroll functions over time
  • Office & Facilities Management
  • Maintain cleanliness and organization of the kitchen, meeting rooms, and office spaces
  • Restock fridge/snacks (monthly Costco orders & inventory tracking)
  • Water plants weekly and monthly (as scheduled)
  • Manage office supplies and swag inventory
  • Coordinate booth shipments and logistics for trade shows
  • Organize internal events (Trellis Day, Christmas Week, team lunches, etc.)
  • HR & Onboarding Support
  • Post jobs on BambooHR
  • Prepare offer letters, coordinate onboarding (accounts, equipment, access)
  • Manage employee offboarding (termination letters, access removal)
  • Assemble and ship welcome boxes for new hires
  • IT & Equipment Admin
  • Maintain inventory and readiness of devices
  • Travel & Booking Coordination
  • Book flights/hotels for staff attending trade shows or visiting Ottawa
  • Coordinate with the Marketing team on travel needs
  • Manage Uber for Business account setup

Qualifications

  • 3+ years of previous experience in a finance administrator, bookkeeper, office coordinator, operations, or administrative support role
  • Highly organized and self-driven, with strong multitasking skills
  • Comfortable using platforms like G-Suite, BambooHR, Slack, Stripe, and Float
  • A collaborative and positive attitude — ready to pitch in wherever needed
  • Must be able to work on-site daily in our Ottawa office
  • Post-Secondary Diploma
  • Strong knowledge of office procedures and practices
  • Resourceful and flexible
  • Strong English communication skills and organizational skills
  • Ability to schedule multiple duties/projects and manage stressful situations
  • Fast learner with the ability to work unsupervised, including an evident work ethic
  • Desire to contribute to a team environment

Seniority level

  • Mid-Senior level

Employment type

  • Contract

Job function

  • Administrative

Industries

  • Software Development

We’re opening opportunities for interested candidates. Apply to join Trellis and contribute to our growing team in Ottawa, Ontario, Canada.

#J-18808-Ljbffr
Créer une alerte emploi pour cette recherche

Finance and Office Coordinator • Ottawa, ON, CA

Offres similaires

Corporate Finance Specialist | $100/hr Remote

Crossing HurdlesOttawa, ON, CA
Télétravail
Temps plein

Corporate Finance Specialist | $100/hr Remote.Corporate Finance Specialist | $100/hr Remote.Get AI-powered advice on this job and more exclusive features.This range is provided by Crossing Hurdles.... Voir plus

 • Offre sponsorisée

Office Assistant & Admin Coordinator - Indigenous Health NGO

CANADIAN INDIGENOUS NURSES ASSOCIATION, OntarioOttawa, ON, CA
Temps plein

The Canadian Indigenous Nurses Association seeks a Corporate Office Assistant to provide administrative support and contribute to the organization's goals.Candidates should have 3 years' experience... Voir plus

 • Offre sponsorisée

Rental Coordinator

Cooper Equipment Rentals LimitedOttawa, ON, CA
Temps plein

Build your Career at Cooper Equipment Rentals.We are looking for customer-oriented, motivated individuals to join our professional team.Please note, to be considered for this position applicants sh... Voir plus

 • Offre sponsorisée

Customer Service Agent - 50k-60k/Year - Remote

Spade RecruitingNorth Grenville, Ontario
Télétravail
Temps plein
Quick Apply

We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day pr... Voir plus

 • Offre sponsorisée

Finance Private Tutoring Jobs Chelsea

SuperprofChelsea, Canada
20,00 $CA par heure
Temps plein +1

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi... Voir plus

 • Offre sponsorisée

Sponsorship Coordinator for Programs Supporting Women's Leadership

Resilient Woman ProgramOttawa, ON, CA
Temps plein

Join as a Sponsorship Coordinator to secure vital funding for women-focused initiatives.You'll play a pivotal role in developing partnerships that support our mission of empowering women and girls.... Voir plus

 • Offre sponsorisée

Operations & Administrative Coordinator

AfuvaOttawa, ON, CA
Temps plein

Afuva is a pioneering technology company specializing in advanced AI solutions.We develop cutting‑edge AI for smart devices, home automation, image and vision, and wearable technology, alongside ro... Voir plus

 • Offre sponsorisée

Remote Growth & Admin Coordinator

Mash StrategyOttawa, ON, CA
Télétravail
Temps plein

Sign in to set job alerts for “Finance Administration Coordinator” roles.Finance Administration Coordinator Jobs in United States.Research Financial Administrator Assocaite.Executive Assistant - Fi... Voir plus

 • Offre sponsorisée

Hybrid Accounting Coordinator – Full‑Cycle AP/AR

Altis RecruitmentOttawa, ON, CA
Temps plein

A professional recruitment agency is seeking an Entry-level Accounting Coordinator in Ottawa's west end.This hybrid role involves processing invoices, maintaining financial records, and assisting w... Voir plus

 • Offre sponsorisée

Lead Officer, Financial Planning and Reporting

University of OttawaOttawa, ON, CA
Permanent

Job Type: Employee; Anticipated Duration in Months (for contracts and temporary assignments): N/A; Job Family: Financial Planning and Reporting; # of Open Positions: 1; Faculty/Service - Department... Voir plus

 • Offre sponsorisée

Finance Officer

Stevenson & WhiteOttawa
Temps plein +1

We're recruiting a Finance Officer for a respected not-for-profit organization.This is a full-time, permanent opportunity to join a mission-driven organization committed to fairness, transparency, ... Voir plus

 • Offre sponsorisée

Operations Coordinator

LUG Sports GroupOttawa, ON, CA
Temps plein

It’s a simple statement that means so much to thousands of LUG Athletes playing in our recreational sports leagues across North America.LUG started as a way for young adults to keep playing the spo... Voir plus

 • Offre sponsorisée

Earn Cash From Taking Surveys Online

Earn HausCantley, QC, CA
Temps plein +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Voir plus

 • Offre sponsorisée

Facilities Coordinator

Our House, Inc.Ottawa, ON, CA
Temps plein +1

Full-Time | Monday–Friday | Facilities Operations | Property Management | Maintenance Coordination | Nonprofit.Through residential, day, and community-based services, we support individuals in buil... Voir plus

 • Offre sponsorisée

Executive Coordinator Role at LandSeed

LandseedOttawa, ON, CA
Temps plein

Take the lead as the Executive Coordinator at LandSeed, facilitating the translation of strategic decisions into well-structured action plans.Engage with multiple teams to ensure successful impleme... Voir plus

 • Offre sponsorisée

Finance Officer (Corporate Finance)

Nutrition InternationalOttawa, ON, CA
Temps plein +1

Finance Officer (Corporate Finance).Ottawa, Canada – Hybrid (2 days/week in office).Founded in 1992, Nutrition International (NI) is a global organization dedicated to delivering proven nutrition i... Voir plus

 • Offre sponsorisée

Finance & Accounting Coordinator

Salal FoundationOttawa, ON, CA
Temps plein

The Salal Foundation is a mission-driven nonprofit focused on transparency, citizen engagement, democracy, and communities living within natural limits.We are a distributed and diverse Canadian tea... Voir plus

 • Offre sponsorisée

LANDS & RESOURCES COORDINATOR

MchigeengOttawa
Temps plein

M’Chigeeng First Nation is seeking a knowledgeable individual.Anishnabek lands and First Nations status rights;.If you are confident and have these qualities along with great.The Lands and Resource... Voir plus