administrative assistant

Work setting

• Construction
• Willing to relocate

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Recruit and hire workers and carry out related staffing actions
• Maintain and manage digital database
• Supervise office and volunteer staff

Supervision

• 1 to 2 people

Certificates, licences, memberships, and courses

• First Aid Certificate

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical terminology

• Business

Area of specialization

• Correspondence
• Reports and records

Transportation / travel information

• Own transportation
• Willing to travel regularly
• Valid driver's licence
• Public transportation is not available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Time management
• Accountability
• Due diligence
• Quick learner

Screening questions

• Are you authorized to work in Canada?
• Are you willing to relocate for this position?
• Do you live near the job location?

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Other benefits

• Free parking available
• Learning / training paid by employer