Job Description
:
Advance your career by joining a team who are as energetic, smart, and driven as you are! The incumbent will be responsible for providing high quality, efficient support to theVP,HR Business Partner, Digital, CX and Ops Transformationand coordinate with other Executive Assistants for effective handling of work for the team. It’s a fast-paced position with multiple demands which requires a demonstrated regard for confidentiality and a high level of judgment, creativity to assist in the creation of presentation materials and ability to solve for solutions.
We provide an environment where individual contribution is rewarded and teamwork is encouraged, where objectives are clearly defined and where our core values are always front and centre.
What will you do?
Manages all aspects of the VP’s short-term and long-term calendar to ensure meetings are prioritised with internal and external clients/business partners as appropriate
Assists in the preparation and distribution of meeting agendas, letters, memos, presentations and reports
Works with VP to create materials for a variety of audiences including employees, executives andstakeholders. Utilizes your Power Point and communication skills to help translate written content into compelling, visually appealing presentations
Effectively works with otherEA’sin scheduling and coordination for meetings and other needs
Proactively anticipates the needs of the VP in a dynamic and fast paced environment
Manages all travel arrangements and accompanying material
Helps manage budget and reporting, liaising with Finance where necessary
A few reasons you might love this job:
Build Relationships: This role partners with a board range of senior stakeholders across the organization
Be appreciated:Your success will berecognizedand your work will have impact
Be creative: You will help to create the presentation materials that enable key decisions, policy changes, and introduce new programs
Enjoy:Inclusive, flexible, and fun workplace
What do you need to succeed?
Has minimum of 5 years’ experience working as an Executive Assistant supporting senior leaders
High level of proficiency with Microsoft Office applications (Word, Excel, PowerPoint), proficient with web, and able to quickly learn enterprise applications. Strong PowerPoint skills are a must
Resourceful, spirited, innovative, highly service-oriented, and a team player.
Energetic self-starter whois able totake initiative, work with minimum supervision, work on projects with frequent interruptions and achieve objectives through others
Strong organizational and time management skills with the ability to multitask and work in a fast-paced and constantly changing environment
Strong attention to detail
Strong communication and interpersonal skills with the ability to interact with a wide range of individuals in different situations requiring tact, diplomacy, judgment and discretion
Takes personal responsibility for delivering quality service
What's in it for you?
The opportunity to move along a variety of career paths with amazing networking potential
Flexible Benefits from the day you join to meet the needs of you and your family
We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential
We’re honoured to be recognized as a 2025 Best Workplaces in Ontario by Great Place to Work® Canada
We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®, for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health
*LI-NB1
Executive Assistant • Sun Life Toronto One York
Excel as an Executive Assistant supporting banking executives at a renowned financial institution in Toronto, ON.This hybrid position offers the chance to enhance your administrative skills in a pr... Voir plus
Our integrated solutions align strategy, talent, media, and technology with culturally relevant creativity to scale the world’s fastest-growing digital brands.Viral Nation offers a fluid, creative,... Voir plus
Teneo is the global CEO advisory firm.We partner with our clients globally to do great things for a better future.Drawing upon our global team and expansive network of senior advisors, we provide a... Voir plus
Executive Assistant - Contract.Quantum Management Services Ltd.This is a 6‑month contract based in Downtown Toronto with hybrid flexibility.Provide executive‑level administrative support including ... Voir plus
Our group of companies is at the forefront of the utility/infrastructure industries in Ontario.We have offices in Downtown Toronto, Markham, Barrie, and beyond.To support our ambitious objectives, ... Voir plus
The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision making for the executive and his / her team... Voir plus
Take on a critical role as an Execution-Focused Executive Assistant supporting the Principal Lawyer and CFO.This active role emphasizes structured coordination, clear communication, and operational... Voir plus
York is a leading international teaching and research university, and a driving force for positive change.Empowered by a welcoming and diverse community with a uniquely global perspective, we are p... Voir plus
Our client, a leading alternative investment management firm based in Toronto is seeking an Executive Assistant to provide professional administrative support to the executive management team, prim... Voir plus
Elevate the employee experience as a proactive Executive Assistant.Oversee office operations while supporting leadership to create an engaging and seamless workplace environment.In this hands-on ro... Voir plus
Lieu de travail : Toronto, Ontario, Canada.Rémunération : 55 000 – 80 000 CAD (incluant prime de marché temporaire réévaluée chaque année).Gestion complète du calendrier pour plusieurs leaders (Vic... Voir plus
Operations Full Time Toronto, ON $50,000 - $75,000 CAD per year.At New School Foods, our mission is to accelerate the transition to a sustainable food system.Using our proprietary and purpose-built... Voir plus
We’re looking for a highly organized and proactive Executive Assistant to support our senior leadership team.This role sits at the heart of how our executives operate — spanning calendar management... Voir plus
Join UJA Federation of Greater Toronto as an Executive Assistant, supporting the Senior Vice President of the Philanthropic Leadership Group.Thrive in a role that fosters community ties while manag... Voir plus
Be among the first 25 applicants.This range is provided by Moonshot.Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Moonshot believes that margi... Voir plus
ENGLISH/MANDARIN EXECUTIVE ASSISTANT.Do you believe that a company’s success depends on its people? If so, PSI is the place for you! PSI is nothing without the people who build, design, and support... Voir plus
A leading healthcare technology company is seeking an Executive Administrative Assistant in Toronto.This mid- to senior-level role supports the leadership team by managing administrative duties, pr... Voir plus
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC.You will be accountable for managing schedules, departmental events and exec... Voir plus
Become an Executive Assistant at the College of Physicians and Surgeons of Ontario, supporting the Quality & Accreditation team in a hybrid working environment.This role demands organization and ex... Voir plus
Executive Assistant (EA) to CEO – Snaplii.Join to apply for the Executive Assistant (EA) to CEO role at Snaplii.Be among the first 25 applicants.Snaplii offers immigration support for qualified can... Voir plus
