We are looking for an experienced Executive Assistant to provide senior-level administrative and operational support within a government-focused Land Governance team in Coquitlam, British Columbia. This Contract position plays an important role in keeping departmental activities organized, supporting leadership with day-to-day coordination, and helping ensure projects, meetings, and communications move forward efficiently. The successful candidate will bring sound judgement, strong communication skills, and the ability to adapt to shifting priorities in a fast-paced environment.
Responsibilities:
• Manage complex schedules for departmental leadership, ensuring appointments, meetings, and deadlines are coordinated effectively.
• Organize business travel arrangements, including transportation, accommodations, and detailed itineraries as needed.
• Support meetings from planning through follow-up by gathering materials, preparing agendas, assisting with presentations, documenting discussions, and circulating minutes.
• Track action items and project milestones to help leadership monitor progress and meet timelines.
• Review invoices, budget information, and contract details for accuracy and proper allocation before submission or processing.
• Draft, format, and revise correspondence, reports, presentations, and other administrative documents.
• Coordinate departmental meetings, events, and special activities, including logistics and participant communication.
• Prepare and submit expense reports, credit card reconciliations, and related finance documentation in a timely manner.
• Maintain organized electronic and paper records, and retrieve key documents such as minutes, reference materials, and by-laws when required.
• Serve as a point of contact for visitors and internal teams, fostering smooth communication across departments.
Executive Assistant • Coquitlam, CA
Be among the first 25 applicants.Get AI-powered advice on this job and more exclusive features.Direct message the job poster from Jodi Steeves Personal Real Estate Corporation.Realtor in Aldergrove... Voir plus
ATCO Frontec is seeking an Executive Chef to join our team in Western Canada.The Executive Chef is responsible for the daily operations of the kitchen, provides professional leadership and directio... Voir plus
Support store leadership in delivering an exceptional customer experience across all departments.Ensure customer service standards and operational expectations are consistently executed throughout ... Voir plus
Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Adminis... Voir plus
Securitas Technology Canada is a division of Securitas AB, the largest protective services provider in the world with over 370,000+ Securitas Heroes across the world.Securitas Technology Canada off... Voir plus
Job Title: Administrative Assistant Work From Home - Remote Panelists.Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week).Our company is seeking individuals to participate ... Voir plus
Secondary (high) school graduation certificate.Secondary (high) school graduation certificate.Work must be completed at the physical location.There is no option to work remotely.Coordinate the flow... Voir plus
Support student success as a Student Support Assistant at our Vancouver Campus located in Langley.Your role will be essential in assisting students with their diverse educational needs.We invite ap... Voir plus
Step into a pivotal role at Trinity Western University as an Administrative Coordinator.This position requires a blend of excellent communication, organization, and interpersonal skills to support ... Voir plus
Join a diverse and talented team.For years now, we’ve been designing lingerie and swimwear for everyday living.Why do we do what we do? Because we want women around the world to look and feel their... Voir plus
Unlock a lucrative sales path with Waste Control Services as an Account Executive.Focus on new business development in a fast-growing, environmentally-focused industry.This position is perfect for ... Voir plus
Coquitlam School District invites applications for Casual Noon Hour Assistants.As the third largest school district in the province, the district is located within a 40‑minute drive from downtown V... Voir plus
At Verve Senior Living, we’re driven by a shared commitment to creating meaningful experiences for the older adults we serve.Our teams bring passion, creativity, and heart to everything they do, an... Voir plus
Benefits include: Company Paid Sick Time, Paid Vacation Time, Paid Holidays, Bereavement Pay, Jury Duty Pay, Contest Prize Awards, Medical/Dental/Vision Plans, Employee Assistance Program, 30% Merc... Voir plus
Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Adminis... Voir plus
Our Server Assistants are guest experience experts who balance the flow of table turnover with health and safety standards.They keep things clean, organized and efficient, adapting to whatever the ... Voir plus
Underwriting Administrative AssistantApply: Remote, BC, CAN: Langley, BC, CAN: Full time: Posted 2 Days Ago: R26\\_0000003061Built on meritocracy, our unique company culture rewards self-... Voir plus
Take on a full-time Administrative Officer role with The Better Immigration Consulting in Burnaby, British Columbia.Your skills will ensure efficient administrative practices and support the organi... Voir plus
Lead as an Executive Chef, managing all aspects of kitchen operations and ensuring compliance with food service regulations.Focus on menu planning and delivering high-quality meals.This position re... Voir plus
Join our Vancouver Campus (located in Langley) as a Student Support Assistant! You’ll play a key role in supporting students with varying needs.Why you’ll love working with us.Competitive compensat... Voir plus
){kind=logo}
