Job Description
Executive Assistant
Our client is a prominent Architecture firm, based in Canada, with a strong focus on quality design, employee satisfaction and excellent client relationships.
We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This role focuses on project coordination and removing administrative hurdles to enable high-value work. The ideal candidate will excel in managing calendars, coordinating meetings, handling travel arrangements, and providing comprehensive support for large-scale architectural projects.
Key Responsibilities:
Project Coordination: Support coordination for large-scale architectural projects, ensuring smooth execution and timely progress.
Administrative Support: Perform various administrative tasks to remove hurdles and enable senior leadership to focus on high-value activities.
Calendar Management: Maintain executive calendars, schedule meetings, and organize staff reviews and initiatives (QMP, etc.).
Meeting Coordination: Prepare for meetings, track notes and action items, and ensure timely follow-up.
Travel and Accommodation: Book ferry and air travel, arrange accommodations, and confirm team availability.
Email Management: Sort and prioritize emails, and follow up with internal and external teams.
Timesheets and Expense Reports: Submit timesheets, expense reports, and architectural hours (OAA, AIBC).
Presentation and Documentation: Prepare PowerPoint presentations and provide project support, including hours submission and review.
Qualifications:
Proven experience as an Executive Assistant or in project coordination.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Discretion in handling sensitive information.
Experience in the architecture or construction industry is a plus.
Executive Assistant • Burnaby, BC, Canada
Le tourisme est au cœur des communautés vivant aux quatre coins du pays.À Destination Canada, nous souhaitons que l’industrie du tourisme soit source de prospérité et de bien-être pour le Canada da... Voir plus
Quantum Management Services Ltd.Downtown Vancouver with a hybrid work model.This role supports senior consultants at a global leadership advisory firm, blending executive support, project coordinat... Voir plus
Modes is a digital transformation and organizational design collective working with Financial Services Industry clients throughout North America.We help our clients plan, design and launch human-ce... Voir plus
Empower executive operations as an Executive Assistant at Family Innovation Corp.This hybrid role focuses on scheduling, communication, and maintaining organized workflows.Executive Assistant posit... Voir plus
As the Unblocked Office Manager & Executive Assistant to the CEO, you'll be at the center of this growing technology startup.You'll ensure our office stays well appointed and runs efficiently, whic... Voir plus
Executive AssistantSkip to main content# Careers HomeExecutive Assistant page is loaded## Executive AssistantApplylocations: Vancouvertime type: Full timeposted on: Posted Yesterdayjob requis... Voir plus
Admin Part Time Burnaby, BC $24.Compensation: Starting at minimum point, $24.Will progress to mid and max point according to the clinic’s policy.Probation period: Three months from the position sta... Voir plus
Executive Assistant – Western Canada Region.GHD is searching for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to multiple executives within o... Voir plus
Join Roomvu as an Executive Assistant in Vancouver to support the CEO and ensure smooth office operations.This full-time position includes scheduling, HR processes, and leveraging AI for workflow i... Voir plus
A leading Canadian university located in Metro Vancouver seeks temporary Administrative Support to assist various departments.The role involves office administration, reception, and program assista... Voir plus
Take on a vital role as the Executive Assistant & Office Leader in Vancouver, supporting the CEO through high-level administrative tasks while managing office operations.This dynamic hybrid positio... Voir plus
Explore a Sales Assistant position with Distinct Vancouver designed for customer-focused individuals.Enjoy engaging customers while working with recognized retail brands to enhance sales and awaren... Voir plus
We’re looking for an experienced.The ideal candidate is someone who thrives in a fast-paced environment and brings both structure and attention to every task.This hybrid role blends high-level admi... Voir plus
Expected Hiring Range $50,000 to $55,000.Hybrid (3 days in office per week).Executive Director, Providence Programs.Extended Health Benefits and eligibility to participate in the BC Municipal Pensi... Voir plus
Role Environment: Part-Time; 16-to-25-hours per week, On-site in Burnaby, BC.Insight Global is looking for an Executive Assistant to join our client in the construction industry on a 6-month contra... Voir plus
Boutique Assistant – Cartier, Vancouver.The Boutique Assistant will support the execution of the client experience strategy in the boutique, creating exceptional client experiences and fostering br... Voir plus
Hiive is redefining how private companies and their shareholders access liquidity.Through its institutional‑grade platform, Hiive brings together buyers, sellers, and issuers to facilitate secondar... Voir plus
Executive Assistant & Project Manager.We’re seeking an exceptional Executive Project Manager who combines PMP‑certified project management expertise with operational sophistication to serve as the ... Voir plus
A strategic recruitment firm in Metro Vancouver seeks an experienced Executive Assistant to support the CEO.This full-time position demands strong organizational skills and the ability to manage co... Voir plus
Executive Assistant and Recruitment Leader.You don’t need recruitment experience.You’ll work closely with leadership and our team to manage projects, improve processes, implement AI and technology,... Voir plus
