Document Control Supervisor

Responsibilities

• Reads project contracts and identifies unique requirements related to document management and submissions, identifies the applicable standard work processes required for the project scope, and develops project-specific work processes where necessary.
• Monitors and assesses accuracy, validity, and integrity of data entered into PCL document tracking systems (Document Log, RFI Log, Letter Log, etc.).  Provides feedback on inconsistencies and discrepancies to project drawing / document control coordinator and / or project team.
• Assists with project setup, including setup of project system accesses, documentation of contract-specific requirements and work processes in the project execution plan (PEP), initial population of project master document register, and the document distribution matrix.
• Leads the preparation of project turnover materials including the generation of operations and maintenance manuals, assembly of all documents, and the organization and presentation of the materials.
• Creates an audit process for each project to ensure that document discrepancies are identified in a timely manner.
• Instructs and trains drawing / document control coordinators in the appropriate practices and procedures, as well as on software and web-based systems related to the document management function.
• Evaluates document management work processes and products to ensure that organizational goals are achieved. Designs and implements solutions to address issues with project document management.
• Mentors and coaches entry level document control professionals.
• Develops and maintains strong customer-focused relationships with all stakeholders.

Qualifications