Accounts Payable Clerk

Overview

Accounts Payable Clerk role at Kipling Group. Kipling is one of Canada’s largest independent full-service property management companies, focused on property management for commercial and residential assets. With offices in Toronto, Kitchener-Waterloo, Calgary and Edmonton, Kipling manages a broad portfolio across Canada. We are seeking a detail-driven AP Clerk to support day-to-day payables, process high-volume vendor invoices, ensure proper coding / approvals, and maintain vendor relationships and compliance.

Company information and equal opportunity note : Kipling supports equal opportunities and invests in a diverse and multicultural workforce that values individuals with unique personalities, goals, backgrounds and views.

Responsibilities

• Invoice processing : Receive, match, code, and enter invoices; perform 2- / 3-way match to POs / work orders; validate HST treatment and property / GL coding.
• Approvals & compliance : Route invoices for approval; confirm contract rates and scope; monitor holdbacks / retentions and certificate of insurance / vendor onboarding requirements.
• Payments : Prepare EFT / ACH and cheque run; schedule payments to meet terms and optimize cash flow; reconcile vendor statements and resolve discrepancies promptly.
• Month-end support : Accruals, prepaid schedules, AP aging review, and assistance with audits; maintain accurate, organized records.
• Utilities & common charges : Track utility accounts, verify meter reads / allocations, flag anomalies; support tenant chargebacks as needed.
• Systems & data quality : Post transactions in the property management / accounting system (e.g., Yardi, MRI, or Sage 300) and Excel; maintain vendor master data.

Qualifications

"Kipling supports equal opportunities and invests in a diverse and multicultural work force that values individuals with unique personalities, goals, backgrounds and views."

Benefits

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