Accounts Payable Administrator

We are looking for a detail-oriented Accounts Payable Administrator to join our client in Edmonton, Alberta. In this role, you will oversee the full accounts payable cycle, ensuring accurate and timely processing of invoices and payments. This is an excellent opportunity for someone with strong organizational skills and a background in construction or contracting to contribute to a dynamic and fast-paced environment.

Responsibilities :

• Manage the complete accounts payable process, including entering, coding, and performing three-way matching for invoices.
• Process subcontractor progress billings, invoices, and holdback releases.
• Subcontract administration including issuing and tracking subcontracts (CCA-1).
• Ensure proper submission of documentation required for invoicing, including statutory declarations, WCB clearance letters and insurance documentation etc
• Accurately code purchase orders and reconcile them with job-specific costs.
• Collaborate with project managers and foremen to verify cost codes and resolve any discrepancies.
• Route invoices for approval and ensure all supporting documentation is properly maintained.
• Cross-check invoices against contracts or agreements to ensure pricing accuracy.
• Conduct mid-month and end-of-month cheque runs, ensuring timely payments to vendors and contractors.
• Process contractor progress invoices while maintaining accurate costing and tracking.
• Maintain organized records of transactions and support month-end closings and audits as needed.
• Assist in the preparation of provincial sales tax reporting
• A minimum of 3 years of experience in an accounts payable role, preferably in the construction or contracting industry.
• Proficiency with accounts payable processes, including invoice coding, data entry, and cheque runs.
• Familiarity with software such as Sage Timberline, Sage 300, and Microsoft Excel.
• Strong attention to detail and the ability to manage high volumes of invoices, typically between 800-1000 per month.
• Experience with progress billing and subcontractor agreements.
• Excellent organizational and communication skills.
• Ability to meet deadlines in a fast-paced environment.
• Knowledge of cost tracking and reconciliation, with a focus on accuracy and efficiency.

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