Administrative assistant- legal field

Are you meticulous and detail-oriented, looking to propel your career in an environment where excellence is the norm?

We are currently recruiting an Administrative Support Specialist to join one of Canada's most prestigious and influential law firms.

Located in the heart of downtown Montreal, this firm is distinguished by the complexity of its cases and the impeccable quality of its services. In this strategic role, you will become the right-hand person to top-level professionals, managing complex schedules, coordinating cutting-edge communications, and ensuring exemplary operational efficiency.

This is the ideal opportunity for a rigorous and proactive individual to contribute to a corporate culture that values ​​mentorship, teamwork, and exceeding expectations.

If this role resonates with you, don't hesitate to apply!

Advantages
- Full-time, permanent position;
- Competitive salary;
- Group insurance paid in full by the employer on Day 1;
- Collective pension plan, the employer contributes 5%
- $500 annual wellness account
- Vacation: 3 to 4 weeks
- Potential yield bonus of 5%/year
- 4 days at the office, 1 day work from home

Responsibilities
Draft correspondence, prepare and revise documents
Manage deadlines, schedule meetings and appointments, and maintain the lawyers' calendar
Organize travel arrangements and bookings for lawyers
Review and proofread documents for grammar, formatting, and compliance with legal requirements and the companies' visual identity
Manage files and records using various storage and archiving applications such as NetDocuments, Sharefile, etc.
Assist lawyers with business development projects and maintain the professional relationships database
Process data (time entries, expenses) and open files
Liaise with clients, colleagues, service departments including our Business Centre, and external parties
Follow up on lawyers' file billing in conjunction with billing specialists
Transcribe dictations, audio notes, and recordings
Compare documents (markups)
Contribute to the successful integration of new team members
Perform any related administrative tasks

Qualifications
A minimum of 5 years of relevant experience in a fast-paced professional services firm
College Studies Certificate (AEC) in Secretarial Studies or a College Studies Diploma (DEC) in Office Administration is an asset
Excellent oral and written communication skills in French and English
Advanced knowledge of Microsoft Office Suite, specifically Word, Excel, Outlook, and PowerPoint
Advanced knowledge of Adobe Acrobat Pro
Experience transcribing audio notes and knowledge of BigHand are assets
Professional experience or training in environmental science, engineering, or a related scientific field is an asset
Team spirit, organizational skills, and attention to detail
Ability to demonstrate proactivity, motivation, and the ability to anticipate needs
Ability to effectively manage priorities and work under tight deadlines
Demonstrates autonomy, discretion, critical thinking, and sound judgment

Summary
Interested in this position?

Send us an email anytime at dorine.sportouch@randstad.ca and tamara.cobrin@randstad.ca

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.


Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.