Talent.com
Executive Assistant
Executive AssistantTargeted Talent • Burnaby, BC, Canada
Executive Assistant

Executive Assistant

Targeted Talent • Burnaby, BC, Canada
Il y a plus de 30 jours
Type de contrat
  • Temps plein
Description de poste

Job Description

Job Description
Executive Assistant
Our client is a prominent Architecture firm, based in Canada, with a strong focus on quality design, employee satisfaction and excellent client relationships.
We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This role focuses on project coordination and removing administrative hurdles to enable high-value work. The ideal candidate will excel in managing calendars, coordinating meetings, handling travel arrangements, and providing comprehensive support for large-scale architectural projects.
Key Responsibilities:
Project Coordination: Support coordination for large-scale architectural projects, ensuring smooth execution and timely progress.
Administrative Support: Perform various administrative tasks to remove hurdles and enable senior leadership to focus on high-value activities.
Calendar Management: Maintain executive calendars, schedule meetings, and organize staff reviews and initiatives (QMP, etc.).
Meeting Coordination: Prepare for meetings, track notes and action items, and ensure timely follow-up.
Travel and Accommodation: Book ferry and air travel, arrange accommodations, and confirm team availability.
Email Management: Sort and prioritize emails, and follow up with internal and external teams.
Timesheets and Expense Reports: Submit timesheets, expense reports, and architectural hours (OAA, AIBC).
Presentation and Documentation: Prepare PowerPoint presentations and provide project support, including hours submission and review.

Qualifications:
Proven experience as an Executive Assistant or in project coordination.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Discretion in handling sensitive information.
Experience in the architecture or construction industry is a plus.
Créer une alerte emploi pour cette recherche

Executive Assistant • Burnaby, BC, Canada

Offres similaires

Dynamic Executive Assistant Supporting Mission-Driven CEO Remotely

Forge Performance GroupVancouver, Metro Vancouver Regional District, CA
Télétravail
Temps plein

Experience a transformative role as a dedicated Executive Assistant, supporting a mission-focused CEO.Thrive in a remote environment while managing priorities, optimizing schedules, and being an in...Voir plus

 • Offre sponsorisée

Executive Assistant

Serv Recruitment AgencyVancouver, Metro Vancouver Regional District, CA
Temps plein

Serv, a global executive recruitment partner, is hiring on behalf of our client, a growing wood products manufacturer based in Enderby, British Columbia, for a strategic Executive Assistant to supp...Voir plus

 • Offre sponsorisée

Executive Assistant

HootsuiteVancouver, Metro Vancouver Regional District, CA
Temps plein

We're seeking an exceptional Executive Assistant who goes beyond administrative support to become an indispensable strategic partner.In this role, you'll serve as a trusted advisor to our executive...Voir plus

 • Offre sponsorisée

Remote: Business Development & Executive Assistant

Aztex EnterprisesVancouver, Metro Vancouver Regional District, CA
Télétravail
Temps plein

A business development firm based in Burlington is seeking a Business Development - Executive Assistant to provide critical administrative support to the sales team.You will coordinate training ini...Voir plus

 • Offre sponsorisée

Executive Assistant to CEO - In-Office, Vancouver

family-innovation-corpVancouver, Metro Vancouver Regional District, CA
Temps plein +1

A multi-family office in Vancouver is looking for a Personal Assistant to support their CEO.This permanent, full-time position involves providing administrative assistance, supporting family tasks ...Voir plus

 • Offre sponsorisée

Executive Assistant

Canada Bridge Investment Ltd.Richmond, Metro Vancouver Regional District, CA
Temps plein +1

Employment Type: Full-Time, Permanent.Hours of Work: 35 hours per week.Start Date: As soon as possible.Vancouver-based investment intermediary and advisory platform.The company connects investors w...Voir plus

 • Offre sponsorisée

Executive Experience - Executive Assistant to The CEO

ARITZIAVancouver
Temps plein

The mission of the Executive Support Department is to maximize our Executive's productivity and efficiency through offering best-in-class executive support.Aritzia is growing and our Executive Supp...Voir plus

 • Offre sponsorisée

Executive Assistant - Northern Feather Canada

Northern Feather Canadavancouver, bc, ca
Temps plein

Executive Assistant to support our Owner/President and help drive the smooth operation of our business.We are a small, hands‑on company, and the right person will thrive in an environment where you...Voir plus

 • Offre sponsorisée

Executive Assistant Seeking Challenges in Leadership Support

MatchBox Consulting GroupBurnaby, Metro Vancouver Regional District, CA
Temps plein

Join a reputable real estate development team as an Executive Assistant, enabling executives to excel in their roles.You will manage scheduling, communications, and travel logistics in a high-impac...Voir plus

 • Offre sponsorisée

Executive Assistant I

lululemonVancouver
Temps plein +1

Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well.We owe our success...Voir plus

 • Offre sponsorisée

Executive Assistant | Cash Management Group - vancouver

Canaccord Genuity Group Inc.vancouver, bc, ca
Permanent

Executive Assistant to the Senior Investment Advisor.Cash Management Group, Canaccord Genuity - Vancouver, BC.The Cash Management Group at Canaccord Genuity is looking for an Executive Assistant to...Voir plus

 • Offre sponsorisée

Executive Administrative Assistant - new westminster

reconcept Groupnew westminster, bc, ca
Temps plein

Our work environment includes:.Modern office setting in a convenient location in downtown Toronto.Flexible working hours and hybrid work.Professional and personal development opportunities.Group-He...Voir plus

 • Offre sponsorisée

Executive Assistant

JR Merit, Inc.Vancouver, Metro Vancouver Regional District, CA
Temps plein

Today, we are recognized as one of the highest-value industrial and mechanical construction contractors in the marketplace for complex infrastructure and critical plant processes.We take pride in b...Voir plus

 • Offre sponsorisée

Executive Assistant I

Lululemon AthleticaVancouver, Metro Vancouver Regional District, CA
Permanent

Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well.We owe our success...Voir plus

 • Offre sponsorisée

Executive Assistant

TreewalkVancouver, Metro Vancouver Regional District, CA
Temps plein

Location: In‑office, Vancouver.Treewalk is not a traditional accounting firm.We work with ambitious founders and operators who want clarity, momentum, and leverage — not just clean books.Our work s...Voir plus

 • Offre sponsorisée

Executive Assistant to the CEO — Strategic, High-Impact Support

destinationone ConsultingSurrey, Metro Vancouver Regional District, CA
Temps plein

A strategic recruitment firm in Metro Vancouver seeks an experienced Executive Assistant to support the CEO.This full-time position demands strong organizational skills and the ability to manage co...Voir plus

 • Offre sponsorisée

Elite Executive Assistant to CEO — Remote & High-Impact

withtrolleyVancouver, Metro Vancouver Regional District, CA
Télétravail
Temps plein

A dynamic creative operations company is seeking an elite-level Executive Assistant to support the CEO and Managing Partner in a high-stakes environment.You will manage relationships, optimize work...Voir plus

 • Offre sponsorisée

Executive Assistant

New Era International Education Ltd.Richmond, Metro Vancouver Regional District, CA
Temps plein +1

Job Type: Full-time, Permanent.Start Date: As soon as possible.Established in Richmond BC since 2017, New Era International Education Ltd is a provider of overseas educational services for student ...Voir plus