Clinical Research Coordinator

Job Summary

This position will be responsible for coordinating the activities of the Quantitative Ultrasound of the Placenta (QUS-P) study. Funded by ARPA-H and led at UBC by Dr. Robert Rohling, [Principal Investigator, Director, Institute of Computing, Information and Cognitive Systems (ICICS), the University of British Columbia (UBC)] QUS-P aims to reduce pregnancy risk by capturing multiparametric quantitative ultrasound measures of maternal, fetal, and placental function during third trimester scans. Major responsibilities of the position include managing recruitment efforts, database development, oversight of ethics and facilitating communication with team members located at BC Women’s Hospital, UBC, and the University of North Carolina at Charlotte.

Organizational Status
This position will report directly to the QUS-P Clinical Research Manager and is accountable to the Principal Investigator, or his designate, as well as the ICICS Administrator. This position is situated at ICICS at UBC with regular travel to BC Women’s Hospital required for study visits.

Work Performed

• QUS-P aims to reduce pregnancy risk by capturing multipara metric quantitative ultrasound measures. Sets priorities for study related tasks such as recruitment, database development, oversight of ethics and facilitating communication with team members located at BC Women’s Hospital, UBC, and the University of North Carolina at Charlotte.

• Construction, population and maintenance of a participant database; REDCap to establish the data generated from this study.

• Oversees data collection, analysis and data cleaning as well as preliminary write-up of manuscripts.

• Manages recruitment efforts, including consenting participants, reviewing sample size, and assessing and modifying recruitment strategies where necessary.

• Provides patient education on study background, purpose, procedures and potential benefits and risks.

• Overseeing the preparation and dissemination of program activities; developing content for websites, promotional materials, visual communications, etc.

• Developing, in conjunction with the Director and Research manager, written progress, quarterly, annual and final reports, for projects, grants and collaborations by providing updated budget summary/milestone information.

• Oversees ethics, including the preparation of study amendments and annual renewals, and communicates with the UBC Children’s and Women’s Research Ethics Board

• Serve as representative at meetings with outside institutions, industry, academia and other research groups as well as with on-site neighbors related to operations issues.

• Facilitates communication with various stakeholders and collaborators at BC Women’s Hospital, UBC, and the University of North Carolina at Charlotte.

• Oversee the development of standard operating procedures including patient instructions for each study visit, safety and security of ultrasound equipment, etc.

• Performs other related duties as required.

Consequence of Error/Judgement
A high degree of accuracy, a thorough understanding of policies and practices, the ability to anticipate, investigate and resolve problems are expected. Failure to do so may result in unusable patient data. The Research Coordinator exercises professional judgment and initiative and is accountable for the effective execution in coordinating the daily activities of (QUS-P) Study.

Supervision Received
Works independently with limited supervision by Research Manager. Position reports to the ICICS Administrator and QUS-P Clinical Research Manager. The incumbent works with wide latitude and will use their judgment and initiative in the overall coordination and management of the day to day activities and patient recruitment for the QUS-P study. Works under general direction within established policies, procedures and standards. Work reviewed against task objectives and conformity to standards.

Supervision Given
Train and help manage the research assistants and other team members as necessary to ensure that the practical standards and goals of the project are being met in a timely and efficient manner, and that the research is producing high quality, impactful results.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Undergraduate degree in a relevant discipline (preferably in Health Sciences). Minimum of three years related experience coordinating research projects in an academic or health research setting or in project management or the equivalent combination of education and experience. Ability to organize work and communicate effectively, attention to detail. excellent communication skills are required. Experience in managing and supporting complex research projects. Experience in clinical research as an coordinator, administrator, or research assistant is an asset. Ability to work under pressure and to accept responsibility and work independently is vital.

Technical Skills: Modern office software, some experience with database management (REDCap)or other), basic statistical skills, clinical systems such as CST Cerner.

Personal Attributes: Ability to work independently on multiple tasks simultaneously and prioritize workload. Excellent writing skills, with an ability to synthesise information succinctly.