Petroleum Tank Systems & Contracts Coordinato

Petroleum Tank Systems & Contracts Coordinator

Summary

We are looking for a highly organized coordinator to oversee the systems, permits, contracts, and documentation for our company-owned and rental fuel tanks. This role ensures tanks are properly permitted, correctly configured in monitoring and fuel systems, cost-controlled, and fully ready before deployment to customers.

This is an office-based coordination role — not hands-on mechanical or field work. The successful candidate will act as the central point of control for tank system setup, regulatory compliance, data monitoring, parts ordering, and contract administration, working closely with Operations, Shop, Field Services, Compliance, and Sales teams.

Why AFD :

• Great health and insurance benefits – medical, dental, vision, life insurance, disability, AD&D – because we believe in taking care of yourself.
• Employee Discount on fuel and safety boot reimbursement program.
• Educational assistance.
• Career development.
• Paid orientation & training.
• Personal / Sick Paid Days.

What you will do day-to-day :

This role is the main office coordinator for our rental and company-owned fuel tanks .

You are the person who makes sure :

You are  not fixing tanks, installing equipment, or doing field repairs.

You are the systems, paperwork, compliance, and coordination lead who makes sure everything is ready before it reaches the customer.

Think of this role as the control tower for our tank assets.

What You’ll Be Responsible For

1. Making Sure Tank Systems Are Ready

You will :

You oversee and verify — you do not perform physical repairs.

2. Monitoring Data Usage & Controlling Costs

Many of our tanks use cellular communication.

You will :

3. Permits & Regulatory Compliance

You will manage tank permits from start to finish :

If a permit isn’t valid — the tank doesn’t go out.

4. Tank Build & Inventory Verification

Before tanks are deployed, you will :

You verify accuracy — you do not physically rebuild units.

5. Parts Ordering & Procurement Control

You will :

6. Contract Administration (Customer & Vendor)

You will :

7. Cross-Department Coordination

You’ll work closely with :

Internal :

External : Vendors, Regulatory agencies, Inspectors, Communication providers, Customers (as needed)

You are the coordination point — ensuring everyone has what they need and nothing falls through the cracks.

Clear Role Boundaries

This is an oversight and coordination role.

You do :

You do NOT :

Decision-Making Authority

You will independently decide on :

Service Standards

What Makes Someone Successful in This Role

You likely have :

Oil & gas industry experience is an asset.

Work Environment

As part of the interview process, if an offer is extended, it will be contingent upon the successful completion of pre-employment requirements, including a criminal record check, drug test, 50 lbs. fitness test, and medical testing, and employment reference verification.

At AFD, our corporate culture reflects our ongoing commitment to both our customers and our people. We believe that people are our greatest asset, and as such, we promote a safe and friendly workplace, encouraging open communication, teamwork, and personal growth. Our team is essential for our success now and in the future.

We thank all candidates for their interest; however, we will communicate only with selected candidates.