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Executive Assistant

Executive Assistant

RECRUITMENT PARTNERS INC.Edmonton, AB
Il y a 13 jours
Type de contrat
  • Temps plein
  • CDI
Description de poste

Executive Assistant

Our client is searching for an Executive Assistant to join their team. A successful candidate will play a pivotal role in the smooth operation of the executive team and office. A successful candidate will provide executive level support to senior leadership while overseeing office management tasks, fostering a productive and organized environment.

Your success will be defined by your ability to :

  • Manage calendars, appointments, and meetings for executives, ensuring efficient time management and prioritization
  • Coordinate travel arrangements, including booking flights, accommodations, and preparing detailed itineraries
  • Prepare and edit correspondence, reports, presentations, and other documents
  • Organize and prepare for board meetings, including distributing agendas, taking minutes, and following up on action items
  • Act as a point of contact for internal and external stakeholders, managing communication and correspondence on behalf of executives
  • Handle confidential information with the utmost discretion and professionalism
  • Oversee daily office operations, ensuring a clean, organized, and well-stocked workspace
  • Manage office supplies, vendors, and maintenance needs to ensure the office functions efficiently
  • Coordinate company events, meetings, and team-building activities, including logistics and vendor relationships
  • Implement and maintain office policies and procedures to streamline operations
  • Support onboarding and offboarding processes for employees, including workstation setup and IT coordination
  • Manage expense reports and budgets related to executive and office operations
  • Maintain accurate records, files, and documentation in compliance with company policies
  • Assist with special projects and initiatives as needed, including research, data analysis, and reporting

Your strengths include :

  • Bachelor’s Degree in Business Administration, Office Management, or a related field is preferred
  • 3+ years of experience in an Executive Assistant or Office Manager role, or a similar position
  • 3+ years of experience in a Legal Assistant or Paralegal role, or a similar position
  • Proven experience supporting senior executives and managing office operations
  • Exceptional organizational and time management skills, with the ability to manage multiple priorities
  • Excellent verbal and written communication skills
  • High level of discretion and professionalism in handling sensitive information
  • Strong interpersonal skills, with the ability to build relationships across all levels of the organization
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity office management tools such as Slack, Zoom, various other project management software
  • Problem solving mindset with a proactive approach to challenges
  • Ability to work independently and as part of a team in a fast-paced environment