administrative assistant

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Work setting

• Transportation company

Tasks

• Direct and control daily operations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Set up and maintain manual and computerized information filing systems
• Conduct research
• Perform data entry
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Co-ordinate sub-contracting

Supervision

• 1 to 2 people

Certificates, licences, memberships, and courses

• First Aid Certificate

Computer and technology knowledge

• Sage Accounting Software
• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Database software
• Information technology
• Social Media
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Equipment and machinery experience

• Forklift

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Invoices
• Charts, tables, graphs and diagrams
• Accounting

Security and safety

• Bondable
• Criminal record check

Transportation / travel information

• Own vehicle
• Valid driver's licence
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting?

Experience

• 3 years to less than 5 years

Employment terms options

• Day

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits

Long term benefits

• Long-term care insurance

Other benefits

• Free parking available
• Parking available