Coordinator, Alumnae Relations, Advancement

Permanent Full time

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, every day students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Bound by our belief in the power of girl-centred education, Crofton House School fosters a strong sense of community among educators, staff, students and families. Here, everyone can contribute to the strength of our school – including you.

We offer extensive professional development opportunities, competitive compensation and a comprehensive benefits package. Our 10-acre campus provides modern facilities, as well as beautiful outdoor spaces and a daily connection to nature.

Crofton House School seeks a self-reliant team player to join the Advancement Department as the Coordinator Advancement and Alumnae Relations. This role will report to the Advancement Director. The Coordinator, Advancement and Alumnae Relations will handle all administrative activities related to the department, with a specific focus on initiatives supporting the CHS Alumnae Program.

The successful candidate will be comfortable working independently under the supervision of the Advancement Director and will be responsible for planning and implementing various initiatives. They should have strong experience in office administration and be skilled at building relationships. They will be self-motivated and independent, demonstrating excellent communication skills with internal and external parties. They will also work with various volunteers and should be familiar with effective volunteer management strategies.

This position will help you sharpen your fundraising skills while soliciting donations from alumnae and parents.

Responsibilities :

Administrative Support

Assist with daily Advancement Office tasks, including general office organization, mailing, filing, collecting RSVPs, and data entry.

Support the Manager, Advancement, in processing donation payments into Raiser's Edge.

Responsible for the administration of the Silent Auction Committee, including providing committee members with periodic updates, tracking gifts-in-kind and supporting documentation, entering descriptions for all gifts-in-kind into the software, and managing correspondence related to the Silent Auction

Co- responsible for the administration of all alumnae events, particularly events in support of the senior school students such as Career Conference, Capstone, University Ambassadors, and Speaker Series

Support the Alumnae Association in all their requests, such as distributing minutes, communicating about specific events, collecting RSVPs, and informing the executive team of possible changes and conflicts in the calendar.

Other duties assigned as required

CHS Alumnae Program & CHS Alumnae Association

Provide the Assistant Director, Alumnae Relations with administrative support ranging from :

Updating data into the system, maintaining Crofton Connect, sending invitations, updating website, and administrative assistance with all events supporting the CHS Alumnae Program

Support the Assistant Director, Alumnae Relations, in liaising with the Career Education Department, Senior School, to effectively engage senior students and create strong ties to the school before graduation

Support the Alumnae Association with all communication

Distribute CHS Alumnae Association minutes and collect RSVPs for the President, Alumnae Association

Responsible for general alumnae communications and liaising with the Communications Department

Managing alumnae social media platforms and collecting & contributing to material related to the alumnae newsletter, ‘1898’

Assist with administrative needs of alumnae relations programs such as Raiser’s Edge data entry and address updates, Crofton Connect maintenance, and / or other strategic profiling as needed

Fundraising

Solicit donations to support the School’s fundraising initiatives from constituents such as alumnae, parents, and friends of Crofton House School

Comfortable in articulating the different cases for support through one-on-one solicitations if required

Maintain donors' informedness about progress fundraising initiatives while completing their donations

Work with the Director Advancement and the Assistant Director Alumnae Relations to create class funds

This role provides coverage and support to the other Coordinator, Advancement as required.

Qualifications, Knowledge & Experience :

A detail-oriented self-starter with three to five years experience in an administrative role

Energetic and eager to tackle new projects and ideas

Resourceful with a strong I can-do attitude

Strong ability to prioritize while using sound judgment

Comfortable interacting with a variety of stakeholders in a tactful, diplomatic, and professional manner

Ability to adapt well to change, think ahead, and anticipate issues

Excellent writing, editing, and proofreading skills

Exercise discretion in dealing with confidential and sensitive issues

Self-directed, willing to take initiative to implement improvements

Ability to work both as part of a team and independently

High School diploma as a minimum

Fundraising knowledge, particularly in an independent school, is an asset.

Experience using Raiser’s Edge or related CRM platforms as an asset

Extensive experience with the Google Workplace and Microsoft Office Suite