office assistant

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Asset languages

• Hindi
• Panjabi; Punjabi

Work setting

• Office
• General office

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• Label files according to retention and disposal schedules
• Label, file and retrieve documents

Computer and technology knowledge

• Social Media
• MS Word
• MS Excel
• MS Outlook
• MS Windows

Area of specialization

• Reports
• Forms and records
• Statistics
• Financial statements
• Invoices
• Contracts
• Correspondence

Work conditions and physical capabilities

• Fast-paced environment
• Tight deadlines
• Repetitive tasks
• Sitting
• Attention to detail

Personal suitability

• Creativity
• Hardworking
• Quick learner
• Excellent oral communication
• Reliability

Screening questions

• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?
• What is the highest level of study you have completed?

Experience

• 1 to less than 7 months