Administrative Assistant Community Services

Reporting to the Director of Community Services, the Administrative Assistant works closely with the Planning and Development, Protective Services & Community Services departments and will be the back-up support for the Operations department when required. Work is to be completed in an efficient and accurate manner with emphasis on independent work habits and self-motivated initiative to learn and excel in all aspects of the administrative process. Decision making is limited to the review of documentation as well as the need to exercise good judgment when dealing with the public to address inquiries, concerns, or complaints. The Administrative Assistant will be encouraged to recommend improvements to processes used to perform the position's operational accountabilities.

Specific Accountabilities

• Provides clerical assistance to the Planning and Development, Protective Services & Community Services departments and assists the public with development related inquiries and filling out forms and applications.
• Reviews submitted Development Permit and Subdivision Applications to ensure applications are complete and communicates with applicant when there are deficiencies.
• Creates Development Permit / Subdivision files, prepares supportive documentation for the file and registers in the Development Permit / Subdivision Register as well as the MuniSite system.
• Produces supportive documents and circulates development and subdivision applications to provincial agencies, adjacent landowners and MD staff (through MuniSite) as required.
• Prepares agenda and takes minutes for the Municipal Planning Commission.
• Assists with preparation and distribution of development / subdivision decisions.
• Prepares newspaper advertising required under Part 17 of the MGA.
• Files subdivision and development documents into land filing system when files are closed.
• Receives requests for Compliance Certificates, completes research and forwards to Manager.
• Assists with preparation and presentation of planning and development information at Open Houses and public meetings.
• Assist in CAB, FCSS and other applications and grants.
• Assist with booking of facilities and custodian scheduling.
• Work collaboratively as a member of the Operations Department.
• Other duties as required by supervisor.

Emergency Assistance

Education and Certifications

Abilities and Experience

Salary Range : $55,987 - $74,000 per annum, dependent on qualifications and experience.

Please submit your application to Recruitment@mdlsr.ca referencing “Competition #CSAA-2026”

This competition will remain until suitable candidates are hired. We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted.

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