Established since 1879, Birks is a luxury jewelry store whose reputation is built on quality, exclusivity, unique design and excellence in service. We pride ourselves in offering meaningful experiences and in building intimate relationships with each one of our clients.
Reporting to the Vice-President, Human Resources, Chief Legal Officer & Corporate Secretary, the Legal Assistant is responsible for providing legal administrative/secretarial support to the legal department as well as providing some administrative support to the human resources department
LEGAL ADMINISTRATIVE AND SECRETARIAL SUPPORT
· Draft agendas, minutes, emails, and correspondence for Board and Committee meetings.
· Manage Board document platform and help organize Board, Committee, and shareholder meetings.
· Provide administrative support for transactions, financings, and special projects.
· Coordinate SEC filings and EDGAR submissions.
· Maintain corporate records, Directors’ Handbook, and key lists (legal fees, trademarks, litigation, registered agents).
· Liaise with transfer agent for shareholder meetings, stock transfers, and option exercises.
· Conduct IP searches.
· Manage electronic filing system and compliance reminders.
· Prepare stock option agreements, update D&O questionnaires, and basic immigration documents for work permits.
· Obtain and maintain signed copies of agreements.
· Organize calendars, meetings, and travel; process expense reports and invoices.
· Draft, review, and translate correspondence and contracts (English/French).
· Handle departmental mail, file management, and supply orders; assist with daily administrative tasks.
OTHER ADMINISTRATIVE AND SECRETARIAL SUPPORT
· Provide administrative support to the human resources department as required
· Provide occasional administrative support to the President & CEO and other members of the senior management team, as required
PARALEGAL WORK
· Prepare and handle corporate filings
· Maintain registers and update organizational charts
· Help with preparation of shareholder meeting documents
· Prepare resolutions
· Conduct legal research
· Review certain documents for compliance
Our ideal candidate has:
- A minimum of five (5) years in a similar position with basic knowledge of corporate laws
- Cegep degree in administration or equivalent experience
- Legal assistant certificate or equivalent experience
- Strong team values
- Strong interpersonal and communication skills
- Attention to detail
- Highly organized
- Ability to work under pressure and work on several files concurrently
- Excellent knowledge Word and Outlook
- Basic Knowledge of Excel and PowerPoint
- Bilingual: French and English (spoken/written)
*Please note that due to the nature of the responsibilities of the position, a proficient level of English is required, in particular to communicate on a regular basis with employees outside of Quebec.*
In return for your commitment to excellence, we offer…
Legal Assistant • Head Office, Montreal, QC, CA
Norton Rose Fulbright Canada LLP is currently seeking a Legal Assistant to work in our vibrant Business Group in our Montreal office.This position will appeal to candidates who enjoy a challenging ...Voir plus
A leading cosmetics company in Montreal is seeking a Legal Administrative Assistant to support the legal department.The ideal candidate will focus on anti-diversion strategies, maintain case summar...Voir plus
Paralegal / Legal Assistant – Boutique Law Firm.English (primary); functional French.Small, dynamic law firm specializing in litigation and some corporate law.Collaborative, supportive, and profess...Voir plus
This international law firm is looking to join its team with a legal assistant to assist a business law partner, more specifically in emerging and high-growth companies.We are looking for a well-st...Voir plus
A business law firm recognized for the complexity of its mandates and the quality of its practice is seeking to recruit a Legal Assistant to support its Litigation team in Montreal.The firm regular...Voir plus
Launch your legal career as a Legal Assistant focused on aircraft financing.Join a collaborative team committed to delivering excellence in legal support and document management.The role entails as...Voir plus
Location: Toronto, ON (Hybrid).Department: Legal & Compliance.CF%81r%CE%BF%D1%95%D1%80%D0%B5%CE%BF/.Prospeo is a B2B SaaS sales intelligence platform trusted by thousands of sales teams worldwide.W...Voir plus
Be among the first 25 applicants.Get AI-powered advice on this job and more exclusive features.Our employees are at the heart of everything we do.Together, we help people, businesses, and society p...Voir plus
About the job Adjoint juridique/Legal Assistant - Contentieux/Litigation.Career Opportunity: Legal Assistant - Litigation.Hybrid (3 days in the office, 2 virtual) - Office located in Downtown Montr...Voir plus
Embark on a remote contract role as a Legal Expert in AI collaboration.Leverage your legal expertise to solve challenges and contribute to innovative AI research.Filled with exciting opportunities,...Voir plus
Our client, a highly regarded law firm, is adding a litigation legal assistant to its team.Minimum of 2 years of litigation experience.Legal Assistant or Law Clerk Diploma from a recognized school....Voir plus
Est un cabinet d’avocats national de premier plan.Gestion de la documentation corporative.Support aux transactions corporatives.Minimum 3 ans à titre d'adjoint.Expérience en facturation souhaitée.P...Voir plus
Empower legal teams by transforming workflows with cutting-edge AI technology.Play a pivotal role in enhancing efficiency and collaboration within a dynamic legal environment.As a Legal Technologis...Voir plus
Join an innovative litigation practice as a bilingual Legal Administrative Assistant.Your expertise in Microsoft Office and legal document management will be pivotal in supporting a vibrant team in...Voir plus
A career as a Technical advisor within the Legal Documentation - Capital Markets team at National Bank means acting as a key contributor in providing legal support for capital markets transactions ...Voir plus
Our client is a boutique legal practice located in Surrey / White Rock area.They are looking for a Senior Legal Assistant, Wills, Trusts and Estates.The Senior Legal Assistant, Wills, Trusts & Esta...Voir plus
Note: This is a permanent, full-time, remote position.Candidates must be able to work during Toronto-based hours.Candidates may be asked to attend occasional meetings/events virtually or in-person ...Voir plus
Notre client est un cabinet d’avocats boutique bien établi, bilingue, situé à Westmount, exerçant en droit corporatif et en immigration canadienne.Avec une petite équipe soudée et un environnement ...Voir plus
){kind=logo}
