Business Manager

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Term: 18-month contract position This posting is for an existing vacancy

Job Description:

Primary Purpose

The Waterloo Engineering Society is a representative body on behalf of approximately 9000 students whose goal is to enrich the lives of the undergraduate engineering students outside of their academic commitments as well as to provide student input to the academic directions of the faculty and University where appropriate. The society is composed of an elected student executive team and approximately 50 commissioners and directors who are responsible for providing representation events and services for engineering students. The Waterloo Engineering Society Business Manager is responsible for the general management of the Engineering Society including administration financial management and staff liaison. This position is crucial to maintain financial and service-related credibility and continuity for the Society from term to term. As such this position involves providing guidance to the executive on issues surrounding the Societys goals and expectations. The Business Manager is designated by the Engineering Society Constitution as a non-voting Director on the Board of Directors providing direction regarding strategic review and planning of the organization. The Business Manager is accountable to the on stream society President.

Key Accountabilities

Financial Administration

Develops and maintains detailed operating budgets for General Coffee and Donut Shop (C&D) A- and B- Society accounts as well as managing the financials of the Engineering Societys Sponsorship program

Responsible for the preparation and oversight of the annual audit of the Society by the Waterloo Undergraduate Student Association (WUSA) and responds to findings of external auditors and fee administration

Maintains clear transparent communication with the student body regarding funding allocations and procedures

Oversees Operations of the two Engineering Society Coffee and Donut Shops (C&Ds)

Manages the staff cycle of recruitment evaluation promotion and retention of staff

Accountable for the financial success of the C&Ds and cash and inventory control

Strategic planning of the C&D including continuously developing menu and forecasting and planning for major capital expenditures and upgrades

Maintains inventory and appropriate price levels on the point of sale (POS) back end

Facilitates all major ordering and receiving from suppliers

Sets operations and business targets for staff

Oversees operations of RigidWare

Manages the staff cycle of recruitment and retention of staff

Manages all procurement and requests for stock and the tool loan program

Liaises with Print and Retail Solutions and Sedra Student Design Center to coordinate operations and initiatives training

Sets operations and business targets for staff

Oversees Operations of the Engineering Society Office

Promotes efficient day-to-day operations of all units by providing advice and support to Executive and staff

Manages the staff cycle of recruitment evaluation promotion and retention of staff

Serves as a resource to the Executive staff and Board of Directors for the interpretation and application of University of Waterloo (UW) policies and procedures and Engineering Society by-laws policies and procedures

Ensures Society follows all Health and Safety and Food Safety policies and procedures as outlined by WUSA the Occupational Health and Safety Act of Ontario and the University of Waterloo

Advisement and Support

Advises and supports the executive team in the strategic development implementation and oversight of services and programs in support of the Societys mission values vision and long range plan

Identifies and provides information about emerging and ongoing situations and monitors or follows up on these situations as required

Advises on the feasibility and implications of implementing Executive Council Board and members ideas initiatives and decisions

Contributes to project management and contract negotiation where applicable for efficient implementation of initiatives

Required Qualifications

Education

Bachelors degree in a discipline related to business administration or finance is an asset or equivalent combination of education and experience

Experience

5-10 years of progressive experience in a senior management role. Demonstrated experience in financial management and human resources management is necessary. Experience in information technology management retail and hospitality management marketing management and project management will be considered assets

Knowledge/Skills/Abilities

Must possess strong client service focus and sensitivity to diversity

Exceptional organizational skills with the proven ability to work on multiple projects with competing demands

Demonstrated aptitude for successfully working in a team-oriented environment

Demonstrated sound judgement tact discretion and professional integrity

Exceptional interpersonal and communication skills

Proven problem-solving abilities conflict management skills

Working knowledge of and a familiarity with the University of Waterloo and collegial processes and policies an asset

Intermediate to advanced knowledge of Microsoft Office including Outlook Word Excel and PowerPoint Point of Sale (POS) Systems accounting software Sage50 Workday

Exhibits a genuine passion for working with students and promoting student growth leadership and community involvement.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research learning teaching and community building and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students faculty and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity anti-racism and inclusion. As such we encourage applications from candidates who have been historically disadvantaged and marginalized including applicants who identify as First Nations Métis and/or Inuk (Inuit) Black racialized a person with a disability women and/or 2SLGBTQ.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application interview or workplace accommodation requests please contact Human Resources or ext. 45935.