Administrative Assistant

Job Description

Job Description

Salary :

Why join CMHA Kenora?

We are a team committed to our vision of mental health support for all. We offer an inclusive, innovative, and high-performance work culture that helps us deliver transformational impact. The organization cares about the growth, safety and well-being of employees and offers :

Healthcare of Ontario Pension Plan (HOOPP)

Comprehensive Health Benefits

o Employee & Family Assistance Program

Paid Vacation Days

Learning & professional development opportunities

Deadline to apply : January 20th, 2026

Administrative Assistant

Mobile Mental Health & Addictions Clinic

Employer : CMHA Kenora Branch

Job Title : Administrative Assistant

Work Location : Mobile Mental Health & Addictions Clinic

Employment Status : Full-Time, Permanent

For more information, please visit

Overview :

Under the direct supervision of the Mobile Mental Health & Addictions Clinic Team Lead, the Administrative Assistant for the Mobile Mental Health & Addictions Clinic shall participate as a member of the multi-disciplinary team and report to the Finance Manager and Chief Executive Officer of CMHA Kenora Branch. The administrative assistant will coordinate the appointment schedules for the Mobile Mental Health & Addictions Clinic that will occur in identified community locations as well as the partnership schedule coordination to these locations. In addition, the administrative assistant will coordinate all appointments to the identified landing space location identified for the MMHAC. The Mobile Mental Health and Addictions Clinic Administrative Assistant

will also work with the MMHAC Team Lead to ensure that program development, maintenance

and evaluation, management and supervision of human resources, program and organizational

quality improvement, risk management, monitoring staff scheduling, and required data collection

are completed for the program.

Qualifications :

Education and experience in the field of administrative, human services and office

management

Ability to perform a variety of accounting clerical tasks related to the maintenance processing

of payable account records, invoices, etc.

Proficiency in office procedures with knowledge of computers, Microsoft Office and Simply

Accounting

Demonstrated discretion and trustworthiness due to frequent contact with confidential

material

Demonstrated interpersonal skills, human relations, and ethics

Demonstrated professionalism in the performance of duties

Self-motivated, strong organizational skills and capable of fulfilling duties with minimal

supervision

Knowledge of mental health / illness and mental health difficulties Working knowledge of

community resources and agencies

Ability to communicate professionally with community agencies

Highly developed communication skills

Cultural Competence for diverse populations

Understanding and applied knowledge of the Recovery Model

Understanding of trauma informed practice and implementation

Ability to manage conflict and crisis situations

Demonstrated time management skills

Ability to work independently as well as in a team environment

Creative problem solving

Valid Drivers License

Criminal Records Check for vulnerable populations

Certification in CPR and First Aid or willingness to obtain same

Duties :

Adherence to all policies of the CMHA Kenora Branch including assurance of confidentiality of

all client, personnel and organizational records and information

Reception duties, maintaining current phone system point of contact for executives,

employees, clients and other external partners, maintain an organized filing system of paper

and electronic documents

Assist the MMHAC Team Lead in the coordination of schedules with other organizations to

support shared transportation in the MMHAC as well at the landing space for the MMHAC

Monitor and maintain appearance of common areas

Manage and record transactions for bank deposits

Manage and maintain petty cash

Property Management; arrange for maintenance of equipment or repair when appropriate, maintaining equipment inventories; evaluating new equipment and techniques, liaise with landlord

Responsible for Agency key access to Mobile Mental Health & Addictions vehicles, landing space and partner locations in communities

Maintain inventory of office supplies

Preparation for meetings, catering, and special events for the Mobile Mental Health & Addiction Clinic

Process and distribute all mail and courier

Format information for internal and external communication memos, emails, presentations, reports manage information flow in a timely and accurate manner for the Mobile Mental Health &Addictions Clinic

Participate in the development of formal and informal agreements to establish and maintain clear roles in a collaborative service delivery model in multiple sites which will also include a landing space location identified for the MMHAC

Assist with ongoing program development of the MMHAC as directed by the MMHAC Team Lead and Chief Executive Officer of CMHA Kenora Branch

Assist in the evaluation of client satisfaction, achievement of goals, reassessment of service requirements and or needs in consultation with the client

Excellent Verbal and Written communication skills

Update CMHA Kenora policies and procedures located at the Mobile Mental Health & Addictions Clinic location

Coordinate the MMHAC in various public events by ensuring that all events are coordinated and meet CMHA Kenora Branch communication strategy guidelines

Arrange for all travel & travel advances for the MMHAC multi-disciplinary team

Participate in Administrative Team Meetings as well as supervision meetings directly related to theMMHAC and minute take for these meetings

Participate on specific Committees or task or work groups as assigned by the Mobile Mental Health & Addictions Team Lead and / or Chief Executive Officer

Complete regular reviews and audits of program files to ensure compliance with the agencies policies and procedures

Participation in ongoing training and education and application of new skills to practice

Participates and contributes toward the effective working of the team and overall operation of the agency

Actively participate in the development of sustainability of the ongoing Accreditation Standards, Required Organizational Practices and Quality Improvement projects

Provide a safe environment by ensuring adherences to Workplace Health and Safety Regulations and Policies, Infection Control Guidelines, WHIMIS and Safe Work Procedures; including but not limited to Fire, Disaster and Evacuation Plans

Ensure client safety and client safety activities are emphasized throughout orientation of new staff members, volunteers and students

Ensure safety and security of all clients of the MMHAC during shift, including interpersonal safety and safety of the MMHAC staff

Operate any equipment and work in a way that does not endanger oneself or any other worker

Identify and report workplace hazards to the MMHAC Team Lead, Operations Coordinator, Finance Manager and Chief Executive Officer

Support an environment which avoids, prevents, and corrects all activities or actions which may result in an adverse outcome in the delivery of mental health services

Professionally representing Canadian Mental Health Association, Kenora Branch

Responsible for self-care

Other duties as directed

How to Apply :

Please submit your cover letter and resume to :

The Canadian Mental Health Association, Kenora Branch welcomes and encourages applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the selection process.