Logistics Assistant

Position Title : Logistics and Materials Clerk

Position Status : Temporary Assignment to October 2, 2026

Posting Status : Open

Location : (On-Site) 51 Rolark Drive, Toronto, Ontario M1R 3B1 (Birchmount and

Ellesmere)

Salary Range : $60,618 - $82,438 per year

Hours of Work : 36.25 per week

Posting Date : February 10, 2026

Closing Date : February 16, 2026

Who we are

The Office of the Chief Electoral Officer(Elections Ontario) is an independent, non-partisan office of the Legislative Assembly of Ontario, responsible for administering provincial elections, by-elections, and referenda across the province.

At the heart of our work is a commitment to democracy—making voting easy and accessible for all electors, while maintaining the integrity, security, and transparency of the electoral process.

Join our team

The Finance, Procurement and Logistics division is seeking a highly organized and motivated individual to provide administrative, technical and project support to the Manager, Facilities & Logistics and the Project Supervisor with the preparation and delivery of electoral and referenda events within our Scarborough location.

If you are an administrative professional who wants to work for an organization that offers excellent career growth opportunities and a competitive rewards program then consider this exciting and challenging opportunity.

What to expect in this role :

Reporting to the Manager, Facilities & Logistics you will :

• Coordinate daily with suppliers to obtain quotes, update vendor information, process proofs, receive products and conduct spot-checks.
• Assist in developing business requirements for Request for Proposals (RFPs) / Request for Proposals (RFQs).
• Prepare materials for outsourced printing / production and liaise with external contractors to track job progress.
• Manage receiving activities and prepare invoices for approval and payment.
• Support projects through timeline tracking, quality control, budget monitoring, workflow mapping, and database maintenance.
• Actively participate in divisional project management meetings and project teams and provide input and feedback to advance the completion of projects and assignments.
• Document and maintain divisional workflows and procedures for manuals, forms, and support tools.
• Coordinate the preparation and administration of materials / reports / documentations, research background information and compile information / data for easy access and retrieval. Compile and maintain up-to-date stakeholder databases / information.
• Using prescribed software, provide word processing, proofreading support for the production of a variety of documents including general correspondence / forms.
• Assist with the creation and delivery of presentations to internal clients for assigned projects.
• Maintain up-to-date knowledge of operational policies, procedures, and Returning Officer Support Network processes.

What you need to qualify :

The successful candidate must be able to work in-office five (5) days per week. There is no hybrid opportunity.

How to apply :

Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner. We offer career growth opportunities and a competitive rewards program.

Please submit your cover letter and resume, quoting File # EO-2026-12 in the subject line, to jobs@elections.on.ca no later than February 16, 2026.

We thank all applicants for their submission. Only those candidates selected for an interview will be contacted.

How to request an accommodation :

Elections Ontario is an equal opportunity employer. We are committed to fostering an inclusive, equitable and accessible environment, where all employees feel valued, respected, and supported.

Under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code , we provide accommodations to applicants with disabilities throughout the recruitment and selection process. If you require a disability-related accommodation to participate, please call 1-888-668-8683, send a fax to 1-866-714-2809, TTY at 1-888-292-2312 or email hr@elections.on.ca.