Office Administrator

Job Description

• Hours: 22.5 hours a week. (Equivalent to three 7.5-hour days)
  
• Flexibility: You can work 3 full days or spread the 22.5 hours across 5 days to meet personal commitments.
  
• Setting: While a presence in the office is preferred, flexibility to work remotely is available once established.
  

• Accounting Support: Perform daily journal entries, bank reconciliations, and assist with basic bookkeeping tasks.
  
• Audit Coordination: Support the team in coordinating audits, ensuring all necessary documentation is organized and accessible.
  
• Compliance & Documentation: Manage condo forms, formal requests, and board package compiling with 100% accuracy.
  
• General Administration: Maintain office organization, handle heavy administrative filing, and ensure all compliance standards are met.
  
• Reporting: Assist in the preparation of internal reports and administrative packages.
  
• Customer Service: Create owner correspondence, answer phone calls, and respond to general inquiries.
  
• Attend and/or take minutes at Board meetings and Annual General Meetings, both in person and virtually.
  
• Manage meeting schedules and calendar, while tracking ongoing projects.
  
• Coordinate owner and manager requests, supply needs and maintenance schedules.
  
• Creation of posters and newsletters, as well as other information material as needed.
  
• Other duties as required.
  

Requirements

Benefits

• Being part of an award-winning property management company.
  
• A flexible, supportive environment that values reliability and work-life balance.
  
• Note: This part-time position does not include a benefits package.
  

Requirements
Experience: Entry-level to 5 years of experience in an administrative or accounting role. Education: Background as a Paralegal, Legal Administration, or Accounting is a strong asset, but not required. Skills: Exceptional attention to detail and strong organizational skills are non-negotiable. Reliability: A proven track record of being dependable and consistent. Tech Savvy: Ability to learn new software and manage digital filing systems efficiently.