Sales and Conference Administrator

Job Description

Job Description

Position Summary and Job Magnitude

As a member of a Sales team, the Administrator will provide a key support function between the Sales Clients and the business operation. The Administrator is responsible to the Sales & Conference Manager for the execution of any sales contracts, accounts payable and acting as a general liaison between the Residence, the sales manager and the client. Other general administrative tasks will also be assigned.

Essential Functions and Basic Duties

• Assist in generating sales for the Residence to help meet and / or exceed forecasted revenue targets
• Attend tradeshows, networking opportunities and Open House events as needed
• Following-up on sales leads
• Maintaining and developing relationships with clients
• Identifying new opportunities for sales, marketing & advertising
• Attends conferences and meetings as requested
• Ensure details of sales contracts and agreements are accurate and complete
• Complete any required reports in a timely fashion
• Entering sales and booking information into the property’s Property Management System
• Assisting with customer enquiries
• Preparing written quotations and contracts
• Perform the administration functions of the Sales Office
• Performs other duties as assigned.

Health & Safety

Performance Measurements

Performance will be primarily measured on the following factors :

Qualifications

Education : Working towards recognized College Diploma

Skills / Abilities :

Working Conditions

Indoor / Outdoor : Indoor

Level of Interruption : High level of interruption

Stress Level : Moderate overall stress level

Travel Outside of Location : Minimal