administrative assistant

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Asset languages

• Japanese

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform basic bookkeeping tasks
• Food safety / handling skills

Certificates, licences, memberships, and courses

• First Aid Certificate

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Word
• Google Drive

Security and safety

• Criminal record check

Transportation / travel information

• Own vehicle
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Time management

Screening questions

• Are you authorized to work in Canada?
• Do you live near the job location?
• Do you meet the language requirements listed in the job posting?

Experience

• Experience an asset

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Other benefits

• Free parking available