Preconstruction Administrator - Michels Canada

Concord, ON

About us

Michels Canada is a nationally recognized general contractor in energy, infrastructure and power construction headquartered in Nisku, Alberta, with offices in British Columbia and Ontario. We are part of the Michels Family of Companies.

Job Summary

Our Preconstruction Administrator provides essential support to the estimating and operations teams by assisting with proposal development, contract documentation, and project startup activities. This role is focused on coordination, organization, and administrative support to ensure smooth and efficient processes across bidding and project execution phases. This position will be based in our Concord, ON office.

Responsibilities

• Assisting in assembling and formatting proposal documents including RFP responses, RFQs, and bid packages.
• Supporting the creation and updating of resumes, organizational charts, and project profiles for submission.
• Coordinating with internal teams to collect required content, schedules, and pricing inputs.
• Maintaining and organizing proposal templates, boilerplate content, and submission archives.
• Tracking proposal timelines and supporting submission logistics.
• Organizing and maintaining contract documentation including scopes of work, schedules, and terms.
• Supporting contract execution workflows and ensuring proper filing and version control.
• Assisting with tracking contract milestones and deliverables.
• Helping to prepare project startup documentation such as deliverables matrices, contact lists, and onboarding materials.
• Supporting the setup of project folders, document control systems, and communication protocols.
• Assisting with the transition of documentation from Pre-Construction to Construction teams.
• Sourcing and compiling pricing from subcontractors, suppliers, and consultants for proposals and planning.
• Maintaining records of vendor communications and pricing history.
• Supporting the development of vendor comparison summaries and bid tabulations.
• Scheduling meetings, coordinating calendars, and preparing meeting materials for proposal and project teams.
• Assisting with formatting, proofreading, and ensuring compliance with submission requirements.
• Supporting internal reporting and documentation tracking.

Requirements

• Diploma or certificate in Business Administration, Construction Management, or a related field.
• 2+ years of experience in a coordination or administrative role within construction, engineering, or related industries.
• Strong organizational skills and attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and document management systems.
• Effective written and verbal communication skills.
• Familiarity with construction terminology and project lifecycles.
• Experience with proposal coordination or document control platforms (e.g., Procore, SharePoint).
• Basic graphic/layout skills (e.g., Canva, InDesign) for formatting proposals and charts.

Benefits

We offer competitive total compensation, meaningful and challenging work, and an engaging and collaborative environment.

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All applicants will be considered for employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations, or ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruitment process, please send an email to: careers@michelscanada.com.