Project Control Lead, PSRO

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients / clients / residents and families : The Project Control Lead provides project management oversight and support services to Facilities Management (FM) clients across a specified group of enterprise-wide projects and major organizational initiatives.

Supports senior leadership by developing, monitoring, analyzing and assessing the results and key performance indicators for key projects and business initiatives within Facilities Management utilizing a matrix management approach to oversee the progress of a portfolio of projects within the project teams.

Accountable to manage timelines and resources; facilitate transition and change management as required / appropriate; coordinates the procurement and management of external services and the management of assigned staff of project management transformative initiatives and develop standards for project practice and governance.

Measures compliance with existing processes / procedures, supports and complements the activities to ensure current and continually improving project oversight and outcomes.

Responsibilities Works with project teams engaged in setting and maintaining standards for project practice; researches, designs, develops and implements tools and processes informed by industry best practice;

keeps current of FM’s requirements for projects standards to ensure current and continually improving project delivery. Reviews and analyzes existing business processes and models to establish a project controls system in terms of schedule, cost, risks, and change controls by defining the business scope and objectives including the planning, designing, or modifying of practical manuals and automated business procedures.

Establishes a logical and structured procedure towards the creation of projects baseline schedules necessary to satisfy the contract requirements, including the requirements to provide appropriate forecasts.

• Work with project management teams to translate, interpret and clarify initial budget and baseline cost budget; work with finance department to ensure all required codes are properly assigned to projects;
• monitors cost performance of projects / programs. Ensures project management teams perform periodic risk assessments of all projects and provide recommendations for any available mitigation measures based on defined risk management procedures;

ensures appropriate information is maintained and managed for all projects. Contributes as a key member of the Project Support and Results Office (PSRO) team in identifying and taking action on risks and opportunities associated with controlling the projects and alerting senior management to critical issues.

Foresees strategic issues and mitigates in advance. Develops reports and presentations for senior management on a periodic and ad hoc basis.

Keeps the Directors apprised of the status of the program, collaborates with the Directors on resolution of critical issues as they emerge.

Monitors the performance of projects and programs within the department. Tracks Key Performance Indicators (KPIs), analyze data, and prepare reports for senior management and stakeholders.

• Identifies areas of improvement, risks, and challenges and takes appropriate actions to address them. Performs reviews for all project management systems by reviewing requirements for integration with other systems;
• works with the various departments to ensure requirements are met and assists with the implementation of consistent systems;
• develops implementation plans and timelines, reviews information and provides recommendations. Works with the Project Sponsor and stakeholders by monitoring and reporting on all project phases to ensure project success and overall quality of implemented solutions;

provides updates on project status and related project aspects and advises Project Sponsor of project issues requiring immediate attention and / or intervention.

Coordinates the work activities related to the production of major reports and documents related to key project objectives;

verifies accuracy, consistency and integrity of data; consults with the project management teams to validate contents of reports and documents.

Ensures quality improvement and utilization of management systems and monitors processes are in place; analyzes and interprets quality improvement and utilization of data to identify trends and variances, monitor cost and volume items;

recommends areas for immediate follow up, gathers evidence of service effectiveness and identifies outcome measures for improved utilization of services.

Champions planning and project methodologies and best practice through mentoring, coaching and communicating with assigned staff, team members and stakeholders.

Develops annual performance plans including setting measurable goals and objectives for the assigned area of responsibility, in collaboration with the PSRO Senior Leader.

Qualifications Bachelor’s degree in Engineering, Architecture or Business Administration, supplemented with seven years' recent related experience with project management / project controls practice, including three years’ experience as a project manager / project controller for a large complex organization;

or an equivalent combination of education, training and experience. Health care facilities management experience is preferred.

A professional designation such as PMP would be an asset. COMPETENCIES : Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional / Technical Capabilities Demonstrated ability to successfully lead and manage complex work teams in a dynamic environment with changing priorities.

Advanced knowledge of project management tools, techniques and practices. Demonstrated ability to analyze clinical, administrative and financial data.

Demonstrated financial planning, monitoring, and analysis and reporting expertise including knowledge of general accepted accounting principles (GAAP).

Proficient working knowledge of latest Scheduling programs (MS Project / Primavera) and related project management tools including Integrated Project Management systems.

Working knowledge of Earned Value Management (EVM) system. Demonstrated ability to design, implement, and manage a project controls system.

Demonstrated understanding of relational and multi-dimensional database concepts. Ability to work independently and as a member of the team.

Ability to organized, goal-oriented, proactive and practical. Ability to develop and maintain rapport with internal and external stakeholders.

Ability to operate related equipment including related software applications. Physical ability to perform the duties of the position.