Administrative Support Assistant

Administrative Support Assistant

Correctional Service Canada

Closing date : February 2, 2026 - 23 : 59, Pacific Time

Reference number

PEN25J-026684-000881 Selection process number

2025-PEN-EA-PAC-199396 Location

Abbotsford (British Columbia), Agassiz (British Columbia), Chilliwack (British Columbia), Harrison Mills (British Columbia), Kamloops (British Columbia), Kelowna (British Columbia), Maple Ridge (British Columbia), Mission (British Columbia), Nanaimo (British Columbia), New Westminster (British Columbia), Prince George (British Columbia), Surrey (British Columbia), Vancouver (British Columbia), Victoria (British Columbia) Salary

$57,217 to $61,761 - plus applicable allowances Level

CR-04 Who can apply

Persons residing in Canada, and Canadian citizens and Permanent residents abroad. Organization information

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About the position

Duties

As an Administrative Support Assistant, you will provide essential administrative and clerical services that support the daily operations of the Correctional Service of Canada. Your responsibilities may include preparing and processing documents, managing correspondence, maintaining records, scheduling meetings, and providing general office support to ensure efficient workflow.This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. You will play a key role in supporting teams and contributing to the smooth functioning of administrative processes across various locations in the Pacific Region.Positions are in various work environments, including federal correctional institutions, community parole offices, regional headquarter facilities and community correctional centres. It's rarely the same day twice with the Correctional Service of Canada. Work environment

The Correctional Service of Canada (CSC) is the federal government agency responsible for administering sentences of a term of two years or more, as imposed by the courts. CSC is responsible for managing institutions of various security levels and supervising offenders under conditional release in the community.Our Mission

The Correctional Service of Canada (CSC), as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control.For further information on the department, work environment and careers at CSC, visit our website at . Intent of the process

The purpose of this process is to create a pool of qualified candidates to address current and future staffing needs within the Correctional Service of Canada (CSC) across various locations in the Pacific Region.💥This process is not intended to staff permanent positions. Staffing requirements include temporary (term) appointments and casual employment (up to a maximum of 90 working days within a calendar year). Relocation for initial appointees is not provided for terms less than one year.Correctional Service of Canada will review applications and contact applicants selected for further assessment based on the needs of the institutions. Selection may be based on several factors, including, but not limited to, indicating possession of asset experience, identification in a specific employment equity group or a specified work location. Applicants should review and complete these sections of the application as appropriate to their circumstances. Important messages

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.📢If you have been found qualified in CR-04 Administrative Assistant processes 2023-PEN-EA-PAC-183395 or 2024-PEN-IA-PAC-191199, you are required to submit a new application to this job opportunity in order to be considered for this selection process. 💥Please note the locations at the top of the poster. This selection process is for those locations only and will not be used to staff positions outside of the Pacific Region.‼️Only those who are randomly selected AND screened in will be contacted for an interview.💥In line with the Values and Ethics Code for the Public Sector, your submission must be your own original work (you are NOT permitted to COPY, PASTE and / or PLAGIARIZE information from any source). As such, candidates are strictly prohibited from using Artificial Intelligence (AI) tools (e.g., Copilot, ChatGPT, or similar technologies) or any other automated systems to generate, format, review, or assist with their responses in any way. This includes grammar checking, content structuring, or any form of AI-supported editing. Any indication of AI involvement in the preparation or delivery of responses will prompt a formal investigation. This may result in disqualification from the process and could be treated as fraudulent activity. Your candidacy will be assessed solely on your own merit, qualifications, and capabilities.‼️Written Communication : All communications related to this process, including your application and email correspondence, may be used to assess your written communication skills. ‼️As part of the application process, you will be asked to respond to screening and written questions about your education and experience. These responses will serve as the primary basis for the screening process. Your resume will only be used to verify the information provided in your answers. Please note that the screening board cannot make assumptions about your experience. Simply stating that you meet the qualifications or listing your current duties is not sufficient. Carefully read each question and provide detailed, specific examples that clearly demonstrate how you meet the stated requirements. ‼️Persons are entitled to participate in the appointment process in the official language(s) of their choice. Assessment will consist of screening, interview, and references. Other sources of information (such as performance agreements, work samples, board member knowledge, etc.) may be used to assess the criteria identified on the Statement of Merit Criteria.‼️You must be prepared to provide the original or a certified true copy of your proof of citizenship.‼️Foreign educational credentials must be assessed by a recognized credential assessment service. If you have been educated outside of Canada, it is your responsibility to have your certificates and / or diplomas assessed against Canadian educational standards. Candidates must be prepared to submit electronic proof of a Canadian equivalent education at the time of application. For more information, lease see the Canadian Information Centre for International Credentials (CICIC) at .‼️For this selection process, we will communicate with you by email. You must provide a valid email address to which you wish to receive communication regarding this selection process. It is your responsibility to inform of any change of address, telephone number and / or email address. You must ensure to check / view your email accounts including spam, promotion or other folders regularly as there may be a deadline for responses. Candidates who respond past the deadline risk being removed from the selection process.

Conditions of employment

CONDITIONS OF EMPLOYMENT

Reliability and Security : To be confirmed for the position being staffed.

Operational Requirements

Willingness and ability to work overtime, sometimes on short notice.

Willingness and ability to lift up to 15 kilograms, as required.

Willingness to work in a federal correctional facility or a federal parole office.

You need (essential for the job)

Your application must clearly explain how you meet the following EDUCATION

🔹A secondary school diploma

• or an acceptable combination of education, training and / or experience.
• The term "secondary school diploma" refers to high school as established by educational authorities.

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EXPERIENCE

🔹Experience in the use of various software programs such as : Excel, Word, Outlook, PowerPoint. Applied / assessed at a later date COMPETENCIES

🔹Communication

🔹Working effectively with others

🔹Thinking things through

🔹Demonstrating integrity and respect

🔹Action-oriented

🔹Attention to detail

Language requirements (essential for the job)

Applied / assessed at a later date English essential

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You may need (asset qualifications)

May be applied / assessed at a later date EDUCATION

🔹Graduation with a diploma from a recognized college in a program relevant to the work to be performed.

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EXPERIENCE

🔹Experience using one or more of the following electronic systems utilized by CSC : GC Docs, Offender Management System (OMS), Integrated Financial and Material Management System (IFMMS)

🔹Experience providing administrative services, which may include finance, health services, human resources, travel, correspondence, contracting or procurement.

🔹Experience

performance of the duties, on a continuous basis, over a period of approximately 3

months, within the last 5 years, including any work placements.

🔹Experience compiling information and preparing correspondence and reports.

🔹Experience working in a Correctional environment.COMPETENCIES

🔹Initiative

🔹Client Focused Support

Our commitment

We're committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

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Equity, diversity and inclusion

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the population it serves. We promote employment equity and encourage you to if you belong to one of the designated employment equity groups when you apply.

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ORGANIZATIONAL NEEDS

To support employment equity objectives, diversity and inclusion and / or to meet business objectives, selection may be limited to a member of an equity-seeking group.

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