Personal Assistant

We are looking for a highly organized and proactive Personal Assistant to support a busy individual with their personal and work-related obligations. Based in Vancouver, British Columbia, this role requires exceptional multitasking skills and the ability to manage tasks with precision and discretion. The ideal candidate will have a proven track record of coordinating schedules, overseeing property management, and handling various administrative responsibilities with efficiency.

Responsibilities:

• Coordinate and manage a complex calendar, ensuring all appointments, meetings, and events are scheduled seamlessly.

• Organize travel arrangements, including booking flights, accommodations, and transportation for both business and personal trips.

• Oversee the management and maintenance of multiple properties, including liaising with property managers and service providers.

• Supervise household staff and service providers, providing direction and troubleshooting issues as they arise.

• Handle expense management, including paying bills, tracking utilities, and processing reimbursements.

• Plan and coordinate events, ensuring all details are managed effectively in collaboration with other team members.

• Assist with hiring and onboarding staff for property and household needs.

• Run errands, collect mail, and complete other personal tasks as required.

• Travel occasionally to provide on-site support as needed.

• Minimum of 5 years of experience in a personal assistant or related role.

• Strong organizational and time management skills with the ability to prioritize tasks effectively.

• Proven experience with calendar management and scheduling.

• Familiarity with accounting software systems and expense tracking tools.

• Excellent problem-solving skills and a customer service-oriented approach.

• Ability to manage household staff and contractors with professionalism.

• Proficiency in using office software, including Adobe Acrobat and scheduling applications.

• Willingness to travel occasionally to fulfill job responsibilities.

Please refer to job order number 05060-0013307602.

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