Accounts Assistant

Purpose : Assisting the Finance Manager to ensure the accounts department runs to a professional standard together and ensuring that the Solicitors Accounts Rules are adhered to in all transactions.

Responsibilities

• Complete posting of bank payments and receipts, nominal ledger postings and other business account entries
• Dealing with deposit account postings
• Checking and entry of CHAPS / BACS payments
• Dealing with the allocation of funds
• Dealing with un-cashed cheques and stopping cheques
• Posting of credits, debits and transfers to our systems
• Emailing and keeping records of incoming credits to all accounts
• Recording of client credit / debit card payment transactions
• Transferring costs between accounts
• Checking and entering bills, disbursements and journals
• Dealing with Counsel’s fees postings
• Liaising with banks and third parties
• Dealing with general account queries
• Dealing with Petty Cash transactions
• End to end AP processing -including timely and accurate data input, invoice entry, approvals and creation of payment runs
• Monitor AP inboxes and handle queries from internal teams and external vendors in a timely and professional manner
• Manage supplier accounts, including setting up new vendors and maintaining accurate records
• Reconciliation of supplier statements
• Responding to supplier invoice / payment queries
• Support process improvements and contribute to strengthening internal controls procedures
• Cover to other AP departments as required

Requirements

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