Administrative Assistant

Overview

Who We Are. Doane Grant Thornton is a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. We’re building a thriving organization that’s purpose driven and value teamwork and service.

Responsibilities

• Working independently and within a team environment to support the client service staff to produce high quality client deliverables
• Provide billing support using various Doane Grant Thornton systems and in accordance with the terms of the engagement letter
• Managing electronic and paper-based client files and compilations of tax returns
• Format and assemble printed and electronic financial statements in compliance with Firm standards, ensuring a high level of attention to detail, proofreading, and timely delivery
• Preparation of letters and reports using firm templates in compliance with Firm standards
• Proof-read, review for quality and verify content before finalizing any client deliverables
• Preparing hard files for clients based on requests from the external client service team and new client setup processes
• Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures
• E-filing as required
• Scan documents and embed in electronic file
• Participate in training and stay current with Doane GT software
• Assist in the preparation and submission of time and expense reports for the partner(s) supported
• Organize information and maintain database for marketing purposes using our contact relationship management software
• Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
• Entering and maintaining client data using Microsoft Dynamics 365 software
• General administrative duties including, but not limited to : reception, filing, photocopying, scanning, faxing and mailing

Qualifications

What’s in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

Compensation and Culture

At Doane Grant Thornton, compensation should reflect more than just market data — it should reflect you. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors—your background, your skills, and how your contributions align with internal equity. The current salary range for this role is $42,000–$48,000 in Penticton, BC. If the role is available in other locations, the range may differ to reflect local market factors.

Our special culture shines through when we have the opportunity to connect in person. We’re in a model where teams are required to be together in the office 4 days per week.

Equal Opportunity

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity-deserving groups, including persons with disabilities, women, racialized and / or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.

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