Temporary, Full-Time : Transportation Assistant

Overview

Position : Temporary, Full-Time : Transportation Assistant

Location : Edson, Alberta

Start Date : Immediately or mutually agreeable date until August 2, 2026 or upon return of the incumbent, whichever is sooner.

Hours of work : 37.5 hours per week (7.5 hours per day, 9 : 00am-5 : 30pm) Monday to Friday exclusively.

The competition will remain open until : February 9, 2026 at 12 : 00pm MST.

Background

Reporting to the Director – Transportation Services, this 12 month position plays a critical role in the organization and day-to-day operations of Transportation Services and performs a variety of administrative support tasks for the Transportation Services Department.

Role And Responsibilities

• Maintain transportation files for bus routes, transportation fees, school bus registrations, ride times and the route review process
• Provide monthly bus ridership reports to schools
• Manage, reconcile and prepare annual invoices for ineligible riders
• Maintain the spare driver calendar
• Maintain and update vehicle records and drivers in the division fleet maintenance system- Fleetvision
• Submit work order requests to technology & facilities
• Organize, prepare and schedule meetings for drivers and staff
• Respond to all incoming radio transmission
• Direct and assist drivers and contractor drivers on route, with safety or student concerns
• Provide assistance with delays, cancellations, on road delays
• Liaise between Transportation office bus drivers and contractors during emergency situations (e.g. bus collision or lost student)
• Design, implement, schedule and manage the Divisions computerized routing software Versa Trans
• Ensure Versa Trans student demographics match with GYPSD Schools
• Verify address information as input by schools, investigate and follow up with school Secretaries in correcting physical / mailing addresses in PowerSchool
• Manage student demographics and liaise with school secretaries from other Boards where transportation agreements are in place
• Maintain attendance boundaries in Versa Trans and make adjustments when required
• Troubleshoot system malfunction and liaise between Tech Services and Versa Trans support
• Build computerized mapping in growth areas
• Provide data for boundary planning and route optimization
• Provide route optimization and data analysis reports for Director of Transportation
• Maintain driver training records in Versa Trans
• Determine student eligibility and record any considerations regarding the student (Inclusive Supports, highway residence, unsafe stop location, school of choice, medical conditions affecting transportation etc.)
• Assign or remove students from the bus route, notify the driver and school when changes occur
• Ensure all bus routes are up to date on an ongoing basis
• Apply route adjustments as needed, notifying drivers, parents and schools of any route adjustments.
• Review routes on a continual basis to ensure we meet operational standards, address safety issues and improve inefficiencies
• Calculate monthly route kms for school bus contractor invoicing
• Maintain and update route maps on the GYPSD website
• Coordinate individualized busing requests with Student Support Services for students with special requirements (i.e. wheelchairs, underage students, etc.)
• Assist Director of Transportation with Alberta Education yearly funding application
• Prepare parent provided transportation agreements and reconcile monthly school attendance for payment to parents
• Reorder supplies – Trip Inspection / Time Record Books / Misconduct
• Exchange / import / export data between programs (Excel,VersaTrans)
• Other duties as assigned by Director - Transportation Services

Requirements

The successful candidate will :

The Schools

Please visit http : / / www.gypsd.ca for more information about our schools.

The Division

Grande Yellowhead Public School Division (GYPSD) stretches from Jasper National Park, east to Evansburg, south of Cadomin, and northwest to Grande Cache. The jurisdiction includes 17 schools, 5 Learning Connection Centres, approximately 5000 students and 600 staff. The Division is governed by seven elected Trustees.

The Board’s Four Priorities Are

GYPSD schools offer a broad range of K-12 programs. Principals focus on strong instructional leadership using generative dialogue to support teacher growth and supervision.

The Division is noted for its commitment to strong literacy practices infused across the curriculum, inclusive education and for its innovative technology programs.

The Division is committed to strong professional development and each staff member has the opportunity to apply for support through professional learning.

Policies and Application

In accordance with Board Policy, the successful applicant will be required to provide the following :

Please Submit The Following

We thank all applicants for their interest however; we will contact only those selected for interviews.

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