Executive Assistant

The Position

Under the general supervision of the Stewardship and Territorial Land Management (STLM) Division Manager, the Executive Assistant provides high-level administrative support and document control for the Division Manager (DM) and the department, as assigned. In this multifaceted role, you will demonstrate a high degree of professional maturity and a positive attitude.

The Candidate

• Maintain the DM’s schedule by organizing and coordinating meeting logistics, and ensure all supporting documentation and agendas are prepared prior to the scheduled meetings.
• Attend departmental meetings, record all minutes, and facilitate and follow up on issues related to meetings, resolutions, and other activities.
• Review and screen incoming calls from the Nation membership, the general public and business organizations and refer them to the appropriate staff.
• Provide a broad range of communication support to the DM to ensure all information is communicated effectively and efficiently across departments.
• Perform clerical functions to ensure all typing, faxing, photocopying and mailing services are completed.
• Maintain all filing systems, both manual and computer systems.
• Provide back-up for other key positions within the departments.
• Create templates, spreadsheets, forms, posters, and PowerPoint presentations as needed.
• Prepare professional and confidential correspondence, memos and documents as requested.
• Schedule, update, and send reminders for scheduled meetings, speaking engagements, and appointments.
• Maintain and present a positive and professional image of the executive office at all times.
• Perform other tasks within the scope of the position and as assigned.

Qualifications, Skills and Abilities :