Association Administrator

Job Description Summary

Our team at Malachite Management provides association and conference management services to non-profit medical and scientific organizations around the world. Are you ready to help contribute to our vision to advance leadership in science and medicine?

As an Association Administrator, you live by our core values of integrity, inspiration, and ingenuity. In this role, you will provide administrative support to our client team while also coordinating communications via phone and email. You’ll be the main point of contact, scheduling meetings, setting agendas, taking minutes, and executing on marketing and promotional campaigns, including conference support. If you’re looking for an exciting start to your career in administration, we want to hear from you!

Job Description

Duties & Responsibilities

• Prepare documents, maintain meeting minutes, and provide administrative support on a number of projects, initiatives, meetings, and other duties as assigned

• Support daily administrative tasks, including answering phones, emails, or other communications, and scheduling and organizing meetings

• Experience working with CRMs, webinar platforms, and content management systems

• Contribute ideas and support initiatives to support both short- and long-term goals

• Provide excellent customer service and comfort adapting to evolving digital tools and workflows

Knowledge & Qualifications

• Experience with data entry and proficient with Microsoft Office Suite and Google Workspace

• Strong written and verbal interpersonal, client service, and communication skills

• Excellent organizational and time management skills

• Familiar with business social media platforms (eg LinkedIn, X, Instagram)

• Comfort working in a bilingual (English/French) national environment (asset)

#LI-KL1

STEMCELL Technologies is a privately owned, Vancouver-based biotechnology company that helps power leading-edge life science research around the world. Driven by our love of science and passion for quality, we are a company of Scientists Helping Scientists—standing by our customers to provide the outstanding products, technical support, and training they need to advance their research. Scientists performing stem cell, immunology, cancer, regenerative medicine, and cellular therapy research are among those who rely on our cell culture media, cell separation products, instruments, accessory products, and services. Through our many regional offices, as well as our distribution centers in Vancouver, Seattle, Grenoble, and Singapore, we deliver our innovative, specialized products to more than 100 countries. With over 1,800 employees globally, most with scientific or engineering degrees, STEMCELL is proud to be the largest biotechnology employer in Canada.

This is an opportunity to work with highly motivated colleagues in a science-oriented, creative, and dynamic environment. We offer a competitive salary, excellent benefits, and meaningful career development opportunities.

STEMCELL is well recognized for exceptional leadership and business practices. We are one of Canada’s Best Managed Companies and operate an ISO 14001-certified environmental management system to measure and reduce our environmental impact.

As an equal opportunity employer, STEMCELL is dedicated to ensuring that every employee feels safe, valued, and respected for who they are. We know that scientific progress and innovation occur when diverse, creative minds come together and we are committed to nurturing a culture of inclusivity and belonging. STEMCELL enforces a zero-tolerance policy for any form of discrimination. Selection decisions are solely based on job-related factors.

The annual salary for this job ranges from:

$50,076.00 - $63,100.00

STEMCELL determines an individual’s pay within the range based on multiple factors including experience, education, job-related skills, and equity within the team or organization. For jobs that are eligible for sales incentives, the range noted above is inclusive of target incentives; actual incentives are based on individual performance results in accordance with company policy. In addition to base salary, STEMCELL offers a comprehensive total rewards package including health benefits, retirement savings, and more.