Administrator (ON)- Premium

At Civeo Premium Services Employees LP, our employees are the cornerstone of our success. As a global workforce accommodation specialist, we help individuals maintain healthy, productive, and connected lives while working away from home.

Guided by our core values of safety, respect, care, excellence, integrity and collaboration we are dedicated to providing outstanding service to our guests and ensuring the wellbeing of our employees and communities.

Job Summary :

The Cook Chill Food Production Center is located on the grounds of the Maplehurst Correctional Facility; however, Cook Chill operates as an independent production facility and is separate from Maplehurst Corrections. There are no inmates on site at any time. Civeo Premium associates do not have any interaction with, nor access to, inmates.

We are seeking an Administrator to support our daily office operations and help keep our workplace running smoothly. In this role, you will be responsible for managing phone and email communication, greeting visitors, scheduling appointments, and handling data entry. You will also maintain databases, prepare reports, and create spreadsheets and presentations for leadership. This position plays a key part in maintaining a productive, organized, and welcoming office environment.

Key Responsibilities

Provide administrative support to the management team, including coordinating and preparing all required Ministry documentation and reports.

Maintain and update organizational documentation, databases, personnel records, financial data, and reports to ensure accuracy and compliance.

Oversee organization and upkeep of office records, files, documentation, and calendars.

Prepare, compile, and submit corporate and Ministry reports, presentations, proposals, and other documentation; ensure proper filing, scanning, and distribution.

Manage administrative workload, including data processing, and provide cross‑departmental administrative and word‑processing support.

Coordinate daily office activities and operations to ensure efficiency, continuity, and adherence to company policies.

Arrange maintenance and servicing of office equipment (printers, copiers, .

Monitor building access, oversee premises conditions, and screen, clear, and record all visitors, including Ministry and Corporate personnel.

Receive and distribute courier deliveries, prepare outgoing shipments, and complete weekly mail pickups from Maplehurst Correctional Complex for delivery to managers.

Ensure accuracy and compliance of all police clearance documentation in alignment with Ministry requirements.

Maintain a clean, organized reception area, front office, screening area, and boardroom; manage office supply inventory.

Manage boardroom bookings and coordinate catering for meetings and client lunches, including occasional off‑site pickups.

Monitor voicemail messages to ensure compliance with Ministry guidelines.

Participate actively in training sessions, meetings, and special projects.

Demonstrate strong understanding of Ministry procedures and protocols; develop knowledge of business operations to support the team effectively.

Perform duties in accordance with organizational objectives, policies, standards, procedures, and the agreement between the Ministry of Correctional Services and Civeo.

Perform other duties as assigned by the manager.

Qualifications

Postsecondary education or equivalent combination of education and experience.

Proven experience in administrative or office support roles.

Strong communication and interpersonal skills; able to work effectively with all levels of the organization.

Ability to work independently, take initiative, and solve problems creatively.

Excellent time‑management, prioritization, and organizational skills with strong attention to detail.

Adaptability to changing priorities and business needs.

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Solid understanding of operational standards, policies, and procedures.

Strong written and verbal English communication skills.

Positive attitude and commitment to high‑quality customer service.

Ability to maintain accuracy and meet deadlines under pressure.

Must successfully complete all required security checks and clearances (drug / alcohol screening, vulnerable sector, criminal record check, .

What we offer

Comprehensive benefits package, which includes dental, vision, life insurance, and extended health coverage

Health or Personal Spending Account

Employee & Family Assistance Program (EFAP)

RRSP / DPSP Match Program

Professional Development

We are dedicated to employment equity and continuously strive to enhance our diversity and inclusion practices, fostering a respectful and collaborative workforce. We seek applicants with diverse skills, experiences, and competencies to make a meaningful impact on the lives of those living and working away from home.

If you want to join a forward-thinking and innovative company that values and rewards teamwork, hard work, and quality, please apply! We thank all applicants for their interest, but only those selected for the next stage will be contacted. To apply, please submit your resume online to

Please note while this position is posted on Civeo’s careers site, it may also appear on external job boards. These third‑party platforms may use automated tools—including artificial intelligence—for screening or matching applicants, and Civeo does not manage or influence those processes. To ensure your application reaches our hiring team, we encourage you to apply directly through the official Civeo Careers website.