Research Assistant

Work Type: Temporary Full Time Approx. until June 18, 2027

Research Assistant

Location: WRHN @ Regional Cancer Centre

Home to seven regional programs and comprehensive health-care services, Waterloo Regional Health Network (WRHN, pronounced wren) is committed to meeting the current and emerging needs in Waterloo-Wellington and beyond.

WRHN is redefining the health-care experience through collaboration and innovation, addressing barriers to access, advancing care delivery, and setting new standards in compassionate, empowered community-driven health care.

At WRHN, every patient is at the centre of everything we do as we strive to improve lives, inspire healing, and build healthier, stronger communities. By listening to patients and partners, we strive to connect communities to the right care, at the right place, and at the right time.

Please Note: New employees must provide documentation/proof of COVID-19 vaccination status, a 2-step TB test, as well as proof of immunity to measles, mumps, rubella, and varicella (chickenpox) prior to their start date at Waterloo Regional Health Network (WRHN). New Employees will require clearance from Employee Health, Safety and Wellness before they are able to begin any position within WRHN.

Position Summary

The Clinical Research Coordinator (CRC) plays a critical role in the development, initiation, and execution of complex clinical trials. The CRC applies specialized technical expertise, regulatory knowledge, and strong interpersonal skills to coordinate operational, regulatory, and participant‑related activities. This role ensures that all research is conducted in alignment with scientific, ethical, institutional, and regulatory standards, including ICH‑GCP, Health Canada Division 5, and TCPS2. The CRC is responsible for safeguarding participant safety, maintaining data integrity, and supporting the successful and timely completion of clinical studies—directly contributing to advancing research and improving patient care.

Key Responsibilities Include

• Coordinating participant recruitment, screening, informed consent, and study visit scheduling.
• Collecting, entering, verifying, and managing clinical and laboratory data in electronic data capture systems (e.g., REDCap).
• Preparing and maintaining regulatory documents, ethics submissions, and compliance reporting.
• Liaising with investigators, sponsors, multidisciplinary teams, and participants to ensure study activities are executed smoothly and safely.

The CRC functions as a subject‑matter expert and functional advisor, guiding study teams and contributing to the organization’s research capacity, compliance culture, and reputation for research excellence.

Position Requirements

• Bachelor’s degree in a health, science or medically-related discipline (required)
• Post-diploma certification in Clinical Trials Management (required)
• Certification in GCP, Division 5, TCPS2 (required)
• Prior experience coordinating clinical trials, managing participant interactions and supporting regulatory compliance
• Excellent organizational skills required
• Ability to work independently and in a multidisciplinary team
• Strong project management, organizational, and documentation skills
• Proficient in MS Windows environment (Word, Excel, Access)
• Excellent oral and written communication skills
• Frequent prolonged periods of sitting, standing and movement between clinical and office environments. Requires handling of study materials, preparation and conducing of physical assessments.
• Ability to sustain high levels of mental, visual, and listening concentration
• Possible requirement to travel between hospital sites
• Good attendance record

Application Instructions

EMPLOYEES OF LEGACY ST. MARY’S GENERAL HOSPITAL ARE REQUIRED TO SUBMIT THEIR APPLICATION ELECTRONICALLY USING INFOR.

As per the collective agreement, the internal recruitment process will be completed prior to the consideration of external applications.

Waterloo Regional Health Centre is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.

International Applicants: If you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.

We would like to thank all candidates in advance for their interest and only those candidates selected for an interview will be contacted. Due to the volume of applications, we receive, we are unable to confirm the receipt of individual applications or resumes.