Project Coordinator, CTL

Staff - Union

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Hourly - Support Services Assistant II

Job Title

Project Coordinator CTL

Department

UBCO CTL Unit Centre for Teaching and Learning

Compensation Range

$30.96 - $35.51 CAD Hourly

Posting End Date

February 5 2026

Note : Applications will be accepted until 11 : 59 PM on the Posting End Date.

Job End Date

June 30 2026

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

Job Summary

The Project Coordinator provides administrative logistical and communication support for projects within the Centre for Teaching and Learning (CTL). The role is responsible for preparing and maintaining project documentation tracking progress against established schedules coordinating team communications and supporting project meetings and deliverables. Working closely with CTL staff the Project Coordinator ensures project activities are well-organized documented and aligned with timelines contributing to the smooth delivery of CTL initiatives.

Organizational Status

UBC Okanagans Centre for Teaching and Learning (CTL) promotes and supports teaching and learning excellence. CTL provides campus wide support for all models of inclusive and evidence-based teaching and learning; including online addition CTL provides design development and evaluation support for UBC courses programs and other learning experiences.

The position reports to the Manager CTL and works collaboratively with CTL staff faculty partners and other campus stakeholders as needed.

Work Performed

• Coordinates the collection organization and archiving of project-related documentation to support accurate records and future reference needs.
• Manages project-specific communications ensuring relevant updates reminders and information are shared with appropriate team members in a timely manner.
• Plans schedules and supports project meetings including preparing agendas tracking decisions documenting action items and following up with participants to ensure completion.
• Assists in compiling information to support the development and maintenance of project timelines schedules and workflow tracking tools.
• Works with CTL team members to draft review and format project documents reports and resources to support project planning and delivery.
• Helps monitor project progress and identifies potential issues or delays flagging them to theManager or project leads as appropriate.
• Provides general logistical and administrative support for CTL projects including coordinating materials arranging meeting logistics and maintaining shared project files.
• Performs other related duties as required to support CTL operations and project success.

Consequence of Error / Judgement

Inaccurate documentation missed communications or delays in tracking project tasks may hinder project progress compromise the quality of deliverables and negatively impact CTL operations. Errors may result in inefficiencies repeated work and challenges meeting timelines or stakeholder expectations.

Supervision Received

Works under the direction of the CTL Academic Director and receives operational guidance from the Manager CTL. Work is reviewed for accuracy completeness and adherence to established procedures and timelines.

Supervision Given

None.

Minimum Qualifications

Preferred Qualifications

Required Experience :

IC

Key Skills

Microsoft Office,Microsoft Outlook,Microsoft Word,Visio,Microsoft Powerpoint,Microsoft Excel,Project Management,Sharepoint,Project Management Software,Microsoft Project,Administrative Experience,Project Coordination

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 30 - 35